Sr Project Manager, PDS Projects
 JLL | |
 United States, California, San Francisco | |
 Nov 25, 2024 | |
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Project Management
Works as part of the Project Team, including the development of scope, cost and schedule for retail and office space project work on behalf of assigned client. Oversees project implementation and execution through completion of construction. Conduct and document all weekly meetings. Coordinate and track all Vendor RFP's. Maintain accurate and consistent electronic files and documentation. Coordinate activities of vendors and contractors. Prepare/update project status reports, process purchase orders and invoices, update tracking reports and maintains all project data and documentation. Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner. May manage small, ground-up projects including programming, design, entitlements, bidding, permitting, and construction management. Proficient at managing projects up to 25k RSF. May assume responsibility up to 75k RSF. Builds and carries out marketing and development initiatives to best deliver results to existing and potential clients. Oversees capital improvement/asset preservation programs with design and construction processes at multiple sites through local resources, with minimal oversight. Develops or assists in developing project budget including hard and soft costs. Manages project budgets for subject properties and maintains monthly forecasts and cash flow analysis. Assists in or may be responsible for project scheduling and project decisions based upon owners' objectives which may include, but is not limited to: site improvements, entitlements, permits, consultant selection; design team management, schedule creation and management, contractor selection and management, financial management including cash flows, anticipated cost reports and monthly reports. Assists in or assembles and manages required teams of consultants and contractors. (Negotiates contracts with each team member; Interfaces with architects, client staff, property managers and vendors). Maintains client relationships and may assist in or manages conflict resolution. Provides appropriate level of on-site supervision to ensure project performance criteria are being met. Develops relationships with consultants/contractors/vendors and evaluate their performance. Operates independently on activities relevant to project. Defers policy issues and employment related issues to higher management levels. GROWTH OF THE COMPANY Identify and address areas of concern regarding potential liabilities and risk (fee, our reputation, errors and omissions, etc.) to Manager or Project Lead. Assists Market Leader and Regional Management in the establishment and refinement of best practices of standards of excellence. Assists in training and developing JLL team members in the skills and understanding of firm procedures, methodology and practices expected for a successful project implementation. Assists local PDS team in meeting profit numbers on a Market, Regional, and National level as determined on a yearly basis by the Management Team. BUSINESS DEVELOPMENT May participate in client meetings or business development presentations as part of a Team to help demonstrate our capabilities. Assists with the development of marketing materials and support information/data. Maintains a working knowledge of business unit's available product and service offerings. ACCOUNTS RECEIVABLE Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager. KNOWLEDGE, SKILLS & ABILITIES EDUCATION/TRAINING Bachelor Degree from an accredited institution required. Degree in Architecture, Engineering, or Construction Management preferred. YEARS OF RELEVANT EXPERIENCE 1 -2 years as SPM or similar role. Ideal Experience Proficient with productivity software, including Microsoft Outlook, Word, Excel, Project, and SharePoint Proven ability to define and execute change strategies Previous experience working in a matrixed environment with Project Management teams to dive deep and find solutions to complex problems Exceptional communication skills; ability to support Project teams through influence, advice, and modeled behavior versus micromanagement; excellent interpersonal skills; calm under pressure A track record of championing speed, flexibility and frugality in the face of rapid change and heavy workload Proven self-starter with strong organizational skills, capacity to prioritize, sets aggressive goals and consistently delivers results Demonstrated ability to think strategically and successfully execute tactics Effective resource management and project management skills Critical Competencies for Success Client Focus & Relationship Management Ease of interaction with a wide range and wide level of client staff Ability to manage conflict and balance between client and firm requirements Has a customer-oriented attitude Demonstrates proactive & professional approach to program delivery Project Management & Organizational Skills Excellent planning & organizational skills to prioritize work and meet required deadlines Proven ability to manage multiple and complex operational matters daily Problem Solving & Strategic Thinking Capacity to deal with occasional ambiguity and solve complex problems effectively Analytical, proven ability to solve problems using a quantitative approach Proven ability to employ holistic approaches and look at long term solutions Other Personal Characteristics Strong communicator - excellent presentation skills and possess strong verbal & written communication skills; also an active listener Passion for quality - has an eye for detail to make sure the best delivery of services Self-motivated; confident & energetic Ability to effectively deal with stressful situations Flexible - able to adapt to changing situations Strongly goal-oriented - able to focus on meeting all performance targets Is a team player - able to cooperate and work well with others to meet targets Proven ability to initiate and follow through with improvement initiatives Exhibits honesty & trustworthiness Open to new ideas & willing to challenge status PHYSICAL WORK REQUIRMENTS & WORK CONDITIONS Position may work primarily at client site or project location with potential daily client and contractor interaction. Face to face and/or remote daily interpersonal interaction is usually required in order to perform the job. Travel as needed and may range from 0-4 nights per week | |