Executive Assistant III

Aon is looking for an Executive Administrative Assistant III!

As part of an industry-leading team you will support Aon Affinity, assisting with administrative, operational needs as well as support of senior leaders.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

As part of the Operations team, you will provide administrative support to ensure efficient operation of the office.

• Calendar management: Scheduling meetings, events, and appointments, and ensuring the executive's time is balanced.
• Communication: Organizing phone calls and emails, screening inquiries, and handling queries from managers.
• Discretion and confidentiality: Acting tactfully and maintaining confidentiality when dealing with confidential information and delicate situations.
• Time management and prioritization: Planning appointments, events, and travel.
• Executive support and assistance: Providing support and management of the executive's business affairs and helping them manage day-to-day administration and operations.
• Reporting: Preparing regular reports and updating internal databases.
• Office management: Developing suggestions to optimize office management and solve problems.
• Extensive Travel Arrangement and Expense prep and follow up.
• Policy review: Reviewing the company's policies and creating, COUPA request and payments.
• Building strong relationships and collaborating effectively and Taking meeting minutes.

Skills and experience that will lead to success

• Strong planning, organizational, and interpersonal skills.
• 6+ years of experience supporting C-Suite.
• Strong verbal and written communication skills.
• Expertise with Microsoft Outlook, Powerpoint, and Word
• Attention to detail.
• Demonstrated ability to work independently to meet deadlines.
• Ability to learn and utilize new and unfamiliar software and technology.

Education

• Bachelor's degree preferred or 3+ years equivalent proven experience

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay Transparency Laws:

The salary range for this position is $62,000 to $70,000 annually. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

We Offer You

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

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