Fleet Administration Office Manager

Location:

JOB SUMMARY:

As the direct interface between Airgas, our dealership networks, & funding institutions this role will help to validate accurate invoicing for new assets, & facilitate the completion of funding/ownership transfers for those assets. Oversee the storage & management of ownership documents (titles) for owned assets. As business acquisitions are completed this role will collect & process the documentation required to properly transition ownership of acquired assets. Support the field with various requests related to vehicle registration or permitting compliance. Interface directly with third party registration agents and third party administration teams to ensure accurate records are maintained/completed. This is a key role to ensuring smooth operation of the fleet from time of vehicle purchase through time of vehicle sale.

ESSENTIAL DUTIES AND RESPONSIBILITIES

New vehicle (trailer, truck, forklift) invoice audit and funding processing

• Review invoices for accuracy and resolve any discrepancies with vendor

• Submit invoices to appropriate team for payment

• Report monthly funding detail to treasury team

• Initiate new vehicle title and registration process

• Manage stock asset (tube trailer chassis pool) funding and accounting reports

Title processing

• Manage filing and storage of owned asset titles

• Facilitate leased title management between states and leasing companies

• Process buyout titles monthly for ownership change

• Manage and prepare titles for sold assets

• Assist with lien releases, missing, or incorrect titles

• Obtain and process title work for acquisition vehicles

Miscellaneous

• POC for third party title and registration company

• Assist field with requesting replacement VIN plates

• Assist Fleet team with IFTA and IRP compliance reporting

• Assist PTG with completion of third party vendor credit applications

• Process mail distribution between fleet team members and PTG

• Assist National fleet team members with projects as necessary

• Other duties may be assigned.

Required Education:

• High school diploma, GED, or equivalent

Required Length & Type of Experience:

• Three years experience in an office management setting

• Experience with state DMV, title, registration, and permit processing desired, but not required

Knowledge, Skills & Abilities:

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions

• Strong Organizational skills and the ability to multitask to complete a wide variety of tasks

• Ability to review processes for efficiency and make adjustments as necessary (including potential process automation)

• Ability to troubleshoot, communicate effectively, multitask, be flexible and prioritizeAttention to detail to ensure tasks are completed thoroughly and correctly

• Comfort with changing priorities and a dynamic work environment.

• Proficient with Google office suite (or similar spreadsheet, email, word processing software) required

PHYSICAL DEMANDS: the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to talk, hear, and walk sit: use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; stoop, kneel or crouch.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus objects required.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE AA M/F/Vet/Disability

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status, or disability

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We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.

We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children, including 14 weeks of paid child birth benefit for birth mothers on leave, as well as paid parental leave benefits for other associates.

Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program for dependent children.

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Your differences enhance our performance

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company's written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.

Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

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