Human Resources Professional Open Rank Intermediate/Senior

Job Summary:

The Adult and Child Center for Outcomes Research and Delivery Science (ACCORDS) is looking for a part-time (.50 FTE) enterprising HR Coordinator who can assist in expanding our HR support and services. This position does have the potential to increase FTE over time.

The Human Resources Coordinator is responsible for supporting the day-to-day transactional functions of human resources for the Adult and Child Center for Outcomes Research and Delivery Science (ACCORDS) within the School of Medicine. This role assists the ACCORDS Human Resource Program Manager and specifically handles HR transactions, including hiring, funding distribution changes, leave reporting and auditing, as well as biweekly and monthly payroll allocations. Additionally, this position may support the HR Program Manager with projects such as updating remote work agreements and creating or updating online tools.

The HR Coordinator collaborates with the ACCORDS HR Program Manager to ensure compliance with the rules and regulations of the School of Medicine (SOM), ACCORDS, and the University of Colorado. This role requires providing excellent internal and external customer service at all levels and fostering strong working relationships between departments, SOM HR, and the Anschutz/Denver campus. ACCORDS is a dynamic and rapidly growing research enterprise, with an average annual growth of 20%. The HR Coordinator must be adaptable to the evolving HR needs while maintaining high-quality customer service for staff, faculty, students, and scholars.

Key Responsibilities:

Payroll Administration/Leave Management - 20%

• Process all aspects of biweekly and monthly payroll for ACCORDS, ensuring accurate data entry into HCM, timekeeping (MyLeave and manual forms), and reporting.
• Audit HCM and database information for discrepancies and make corrections as needed.
• Update monthly funding distributions for all Research Services Professionals before payroll deadlines.
• Perform leave balance audits on a quarterly basis.

Recruitment - 15%

• Create and coordinate ACCORDS job postings in CU Careers, partnering with University HR as needed.
• Coordinate new applicants and route materials to the appropriate search committee chair(s) weekly for all open recruitments via Smartsheet.
• Send communications to candidates as requested by the HR Manager and assist in closing out searches in CU Careers.
• Coordinate interviews and provide support for hiring committees.
• Track the processing of new hires to ensure compliance with all relevant policies and procedures.

Record Maintenance/Documentation - 10%

Assist in creating and maintaining ACCORDS staff personnel files

In conjunction with the HR Manager, review existing employee files, identify missing documents/information and follow up to complete files. Assist with migration of files to the OnBase encrypted file management system.

Miscellaneous HR Tasks & Occasional Duties- 5%

Help format and post new processes to the HR SharePoint page under the direction of the HR Manager; update announcements as needed.

Attend monthly SOM HR Meetings, takes notes and document updates

Attend quarterly University of Colorado HR Meetings, takes notes and document updates

Provide back-up support for other administrative positions as needed

Assist with administrative tasks as requested.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

ACCORDS is a research center supporting the advancement of health services research and T3-T4 translational research jointly funded by the School of Medicine and Children's Hospital Colorado Research Institute.ACCORDS serves as the focal point for health care professionals, researchers, and analysts from across the Anschutz Medical Campus to foster multidisciplinary collaborations that bring together our campus' diverse skills and talents to pursue health services research and education.In addition, ACCORDS cultivates strong research and educational collaborations with external partners including the University of Colorado School of Public Health, Children's Hospital Colorado, Denver Health, Kaiser Permanente Colorado, UCHealth, as well as other health care delivery systems, community organizations, and state and local government agencies.ACCORDS has programs in Dissemination and Implementation Science, Patient-Centered Decision Making, Education, Community Engagement and Outreach, as well as methodological cores in Qualitative and Mixed Methods, Economic Analysis, Practice-Based Research Networks (PBRNs), Biostatistics for Health Services Research, and Mobile Health & Informatics.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Minimum Qualifications

• Bachelor's degree in business administration, human resources, management, social science, or related field
• One (1) year of professional level experience in a payroll or HR administrative role.

Senior Minimum Qualifications

• Bachelor's degree in business administration, human resources, management, social science, or related field
• Two (2) years of professional level experience in a payroll or HR administrative role.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Intermediate Preferred Qualifications

• Master's degree in business administration, human resources, management, social science, or related field
• Two (2) - Three (3) years relevant experience
• Experience with Human Resources Information Systems (HRIS), or similar HR relational database system
• Administrative support experience in higher education, medical school or health sciences setting
• One (1) year experience creating and managing online tracking tools including intake forms, workflow and dashboards with multi-users (e.g. Smartsheet or similar tool).

Senior Preferred Qualifications

• Master's degree in business administration, human resources, management, social science, or related field
• Three (3) - Seven (7) years relevant experience
• Two years' experience with Human Resources Information Systems (HRIS), or similar HR relational database system
• Administrative support experience in higher education, medical school or health sciences setting
• Three years' experience creating and managing online tracking tools including intake forms, workflow and dashboards with multi-users (e.g. Smartsheet or similar tool).

Knowledge, Skills and Abilities:

• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resource challenges.
• Knowledge of the professional standards, concepts, and practices of recruitment and selection, employee relations, or organizational development and human resource policy.
• Ability to communicate effectively, both in writing and orally, including public speaking.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Thorough knowledge of current management and leadership methods and best practices.
• Outstanding customer service skills
• Acute attention to details across the spectrum of work
• Ability to maintain a high-level of confidentiality while working with sensitive information.
• Advanced MS Office skills including - MS Outlook, MS Word, MS Excel
• Ability to quickly and easily learn new technology systems, such as Smart Sheets, or similar applications that allow automated workflow/data collection and management.
• Ability to communicate limits, rules and restrictions professionally while looking for ways to accomplish the end goal.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jana Smilanich-Rose (jana.smilanich-rose@cuanschutz.edu )

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by September 30, 2024.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Intermediate: $47,516 - $55,593

Senior: $51,368 - $60,100

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.