Application Lead, HIM, Remote

Job Overview:

The Application Lead is primarily responsible for providing day-to-day leadership to the functional team for all core activities pertaining to the planning and execution of projects related to the application build, implementation, and support. The Application Lead is responsible for the overall design and development of the application and is required to gain in-depth knowledge of the application and software. The Application Lead is expected to be knowledgeable about organizational policies, procedures and business operations, as well as the area of business they are representing and the functionality available in the application(s). The Application Lead will communicate with vendor installation team, review the software, analyze business operations, work with vendors and end-users to tailor the system to the organization, and participate in the pilot training of end-users (as needed). This role will participate in current state mapping and future state workflows development, application design and development, testing support, issues resolution application integration, implementation and ongoing support activities. The Application Lead will identify and manage resistance to change as related to their respective application of responsibility.

Qualifications:

Required:

• Associate s degree with six or more years of relevant work experience
• Strong assertiveness skills and ability to manage conflict in a variety of situations.
• Superior organizational and people management skills
• Demonstrated ability to align and motivate key process stakeholders, including nurses, physicians, and other clinical/administrative staff
• Demonstrated ability to interact with multidisciplinary teams

Preferred:

• Bachelor s degree or equivalent years of relevant work experience Moving down in order of pertinence
• 6+ years prior system build experience
• 3+ years of relevant experience functioning in a leadership capacity with leading teams and workgroups

Certifications and Licenses Required:

• Certification in Epic HIM
  • Release Information
  • Coding & Abstracting
  • Deficiency Tracking
• Applicant is expected to maintain certification as current by completing New Version Training (NVT), as applicable.

Scheduling Requirements

• This is a full-time, mostly remote position
• Must come onsite within the RWJBarnabas Health System a minimum of 2 times per year

Essential Functions:

The Application Lead is primarily responsible for providing day-to-day leadership to the functional team for all core activities pertaining to the planning and execution of projects related to the application build, implementation, and support. In addition to the duties discussed in the Role Description, the Application Lead is responsible for the following:

1) Defining Systems Requirements:

Collaborating to understand and execute the application architecture and integration

Serving as a business unit expert to set the direction for the organization's workflows by attending site visits, validation sessions, and other integrated sessions

Investigating end-user requirements and needs, applying potential solutions and pressure-testing solutions using an agile method

Analyzing data conversion needs

Preparing details of specifications as needed

Achieving in-depth knowledge of the software and serving as a bridge between end-users and vendor implementation staff

Understanding choices in application specifications

Assessing implementation strategies and the impact those strategies will have on workflows and operations

Analyzing new functionality in new releases to determine whether or how it should be used

Documenting current and new workflows and understanding how workflow decisions translate to application configurations

Performing in-depth analyses of workflows, data collection, report details, and other technical issues associated with the use of the software

2) Project Leadership:

Serving as a liaison between end-user s workflow needs and implementation staff

Maintaining regular communication with vendor representatives, including participating in weekly project team meetings

Working with vendor representatives, RWJBH s business community, and end-users to ensure the system meets RWJBH s business needs in regard to the project deliverables and timeline

Responding to vendor's technical questions

Maintaining rules for how each new version is released

Communicating regularly with other Application Leads to resolve issues, conflicts and application integrations

Communicating changes to workflows to Principal Trainers

Ensuring that appropriate subject matter experts are involved in design, configuration and testing sessions

Holding weekly communications with team members to discuss the status of deliverables, shared issues, end-user concerns, budget, and upcoming milestones

Working in conjunction with manager to provide feedback for team member performance

3) Issue Resolution and Project Management:

Identifying issues that arise in the application area as well as issues that impact other application teams and working to resolve them. This also involves working closely with the technical support on issues of install choices, master file and category list set up, synonyms and preference lists, etc.

Managing and executing identified mitigation plans

Coordinating test plans and new systems, complying with version upgrades and system modifications

Reviewing the status of projects and issues on an ongoing basis with leadership, which includes the creation of status reports

Demonstrating self-direction and ability to manage integrated project deliveries

Supervising basic issues and roadblocks, escalating issues as needed

Provides recommendations based on industry best practice

Plans Project and workgroup build activity oversight, assures quick escalation of build decision incompatibilities and risks

Develops future state materials

Collaborates with team members across the department as well as operational staff

Supporting application governance needs, including development of business case for decisions

Maintaining version control of workflows, issues/risks log, and decisions tracker

Communicating with leaders to determine necessary escalations

4) Executing Application Build:

Facilitating the development of integrated workflows by working closely with the project team, subject matter experts and technical leads to define processes that cross applications and functional areas

Guiding workflow design, building and testing the system, and analyzing other technical issues associated with Epic software

Identifying and implementing requested changes to the system and general system enhancement needs

Assisting in the building of new data sets and testing of new functionality

Developing and documenting internal procedures that will be used in conjunction with the applications

Prioritizing and implementing changes requested for the system

Coordinating software updates and changes with users

Working with users on the sharing of data, category lists, etc.

Setting standards for naming and numbering conventions and security classifications

Reviewing new vendor software releases and updates to help determine which features will be utilized

Assisting and supporting training teams with necessary build, content, and documentation, as needed

Providing go-live support for users on new applications, including functionality

Providing on-call support for application through go-live and post go-live

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer