Administrative Specialist II (Law Clinics)

• Manages student application and onboarding processes for the Center for Clinical Learning.
• Plans and conducts information sessions for prospective students.
• Creates instructional and participant informational packets. Counsels' prospective students.
• Manages new student orientation program. Evaluates and makes recommendations for changes and improvements to the new student orientation based on established best practices. Develops and updates student orientation handbook. Responds to inquiries from prospective students, general public, etc. regarding program offerings.
• Manages a wide range of workshops, conferences, training sessions, and student orientation activities associated with the Center for Clinical Learning.
• Manages marketing and logistics for special events, to include coordination and scheduling of participants, speakers, and facilitators, organization of facilities and food services, and the design and production of marketing materials.
• Manages the administrative needs of faculty and legal professionals within the Center for Clinical Learning. Collaborates with the Clinic Administrative Manager on a variety of tasks, including but not limited to, calendar management, conflicts checking, meeting and conference call planning, travel, filing and client database management. Assists with the management of electronic and hard copy filing systems and departmental record-keeping. performs general administrative and clerical functions for the purpose of supporting faculty and other administrators within the department.
• Maintains a wide variety of manual and electronic materials (e.g. documents, files, administrative and financial records, program records, resource materials, reports, student data, budget data, etc.) for the purpose of providing up-to-date reference and documentation in compliance with organizational and legal specifications.

• Assist with Center budget management, planning and budget projection. Schedule's meetings and reserves space.
• Prepares disbursement requests. Makes travel arrangements. Reconciles monthly credit card expense reports for submission to disbursement department.
• Processes vendor payment requests. Attends meetings and trainings for the purpose of increasing professional knowledge and conveying and/or gathering information required to perform various business-related functions.

Minimum Hiring Qualifications:

Bachelor's degree and two years of related experience, or a combination of education and experience.

Preferred Hiring Qualifications:

• Proficient in Microsoft Office, with emphasis on Word and Excel. Working knowledge of Publisher or other design software a plus.
• Considerable knowledge of office management practices, policies, and event/project coordination.
• Ability to prioritize work assignments, troubleshoot complications and work under general supervision.
• Strong attention to detail.
• Effective organizational and time management skills.
• Ability to communicate effectively both verbally and in writing using good customer service skills.

To be fully considered for this position, all candidates must provide the following:

1. A complete and accurate GSU application that provides all work history within the past 10 years

2. Resume and a list of Three Professional References

3. Cover Letter (Recommended)