The Contract Administration Specialist is responsible for overseeing personnel security clearance processes and supporting vendor/subcontractor management activities in a federal contracting environment. This role ensures compliance with applicable security regulations, maintains the integrity of clearance operations, and supports vendor onboarding and performance management. The Specialist serves as a liaison between employees, vendors, internal stakeholders, and government agencies to ensure timely, accurate, and compliant execution of security and vendor-related requirements.
Essential Duties and Responsibilities
Personnel Security / Clearance Management
- Initiate, process, and manage personnel security clearance actions (e.g., new investigations, reinvestigations, upgrades, and reciprocity requests).
- Prepare and submit clearance documentation following contract specific work instructions to government agencies.
- Track clearance status and maintain accurate, audit-ready personnel security records.
- Ensure compliance with agency-specific security requirements and company policies.
- Serve as liaison between ConServe employees, government agencies, and investigators to resolve clearance-related issues.
- Maintain strict confidentiality and safeguard sensitive and classified information.
Vendor & Subcontractor Management
- Support onboarding and vetting of vendors and subcontractors, including due diligence and compliance verification (e.g., SAM registration, certifications, representations).
- Maintain vendor files, agreements, and compliance documentation (e.g., W-9s, insurance certificates, business size certifications).
- Assist with preparation and administration of subcontract agreements and modifications.
- Ensure appropriate flowdown of contractual and security requirements to subcontractors.
- Serve as a point of contact for vendor-related inquiries and coordination.
Non-Essential Duties & Responsibilities
Education
- High School Diploma
- Associate degree or equivalent combination of education and related experience preferred
Skills/Requirements
- 1+ years of relevant experience
- Previous Security Clearance and/or Vendor Management related experience preferred
- Strong working knowledge of personnel security processes and systems
- Experience supporting vendor/subcontractor lifecycle functions, including onboarding and compliance tracking.
- Excellent organizational and recordkeeping skills with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced, compliance-driven environment.
- Strong written and verbal communication skills; ability to work effectively with internal teams, vendors, and government stakeholders.
- Proficiency in Microsoft Office Suite and tracking/database systems.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Active or prior U.S. Government security clearance preferred.
- Ability to understand and comply with all ConServe policies and procedures.
- Ability to work onsite in the Fairport Office as needed.
- US Citizen or Lawful Permanent Resident Alien with three or more years as a Permanent Resident in the U.S.
- Obtain and maintain Government Security Clearance.
- No conflicts of interest with ConServe or our Clients.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.
- Occasionally lift and/or move up to 25 pounds.
- Ability to sit or remain sedentary for your entire work shift (8-, 9-, or 10-hour shift)
- Ability to talk and listen on a phone for your entire work shift (8-, 9-, or 10-hour shift)
- Ability to type on a computer for your entire work shift (8-, 9-, or 10-hour shift)
- Ability to drive
Reasonable accommodation may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.
MISSION STATEMENT
ConServe is dedicated to satisfying the needs of our Clients in a manner consistent with improving the human condition, and that will foster the development of long term mutually beneficial relationships with our Clients, our Employees, our Suppliers and Business Partners and the Community as a whole.
Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.
ConServe
62353.20 To 68000.00 (USD) Annually
Jun 22, 2026