Undergraduate Advising And Program Coordinator (BLANK AST 4)

Under supervision, responsible for providing advising/consultation, undergraduate program administration, outreach and event planning in The Arts Group Undergraduate Advising Center. Provide consultation and direct students to appropriate resources, manage course enrollment process, maintain student and instructional databases, manage scholarship and awards processes, schedule courses, back up for course evaluations and student assistants staffing the front desk.

Apply By Date: May 21, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No Minimum Education required.
• Experience providing administrative counseling to students in a university setting including skills to instruct students in academic planning and course selection techniques, study skills and policies and procedures.
• Experience working with diverse student populations including, but not limited to, students with diverse abilities, racial, ethnic, gender, sexual orientation, socio-economic backgrounds and religions; ability to effectively address the advising needs of historically underrepresented and minoritized students.
• Experience using computer software (Word, Excel, Access) for word-processing, spreadsheet, and maintaining database. Ability to learn new computer programs.
• Organizational, time management and decision making skills to work independently and accurately under pressure and productively despite frequent interruptions; to work with ambiguities where clear guidelines are not available; to process detailed work accurately and in a timely manner; and to successfully manage multiple priorities in a complex work environment and meet deadlines.
• Ability to exercise initiative and independent judgment in dealing with highly sensitive and confidential matters.
• Skills to recognize and handle difficult/unpleasant situations and/or individuals; to identify problems and needs; and to make competent referrals and/or to develop solutions.
• Interpersonal and communication skills to interact with students, parents, faculty, staff, and the general public; and to communicate effectively in person, in writing, and by telephone.

Preferred Qualifications

• Experience with outreach events, event planning and reaching students and alumni via social media and other media outlets.
• Skills to make presentations to individuals and groups.
• Analytical and research skills to obtain, correlate and analyze data and develop statistics from a variety of campus sources; and to retrieve and assemble information for the preparation of reports, schedules, correspondence etc.
• Knowledge of the College of Letters and Science or UCD requirements, policies, procedures and systems related to undergraduate education and advising.

Key Responsibilities

• 50% - Consultive/Advising Support
• 40% - Undergraduate Program Administration
• 5% - Outreach and Event Planning
• 5% - Other

Department Overview

The Arts Group Advising Center serves the undergraduate programs in the following departments Art and Art History, Design, Music, Cinema and Digital Media and Theatre & Dance. The Undergraduate Advising Center is responsible for advising, recruitment and retention, program planning, coordination and administration of undergraduate student affairs. There are a total of 1500 undergraduate students in 6 majors and 6 minors. This position reports to the Undergraduate Programs Manager.

POSITION INFORMATION

• Salary or Pay Range: $34.25 - $44.54/hour
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: BLANK AST 4
• UC Job Code: 004725
• Number of Positions: 1
• Appointment Type: Limited
• Percentage of Time: 100%
• Shift (Work Schedule): M - F 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work in a busy office environment with interruptions. Restricted vacation during peak periods. Work occasional overtime to meet operational needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks