DUNE Collaboration Coordinator

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This position is not eligible for relocation assistance, referral bonus program, or sponsorship assistance.

About the Role:

The DUNE Collaboration Coordinator serves as the initial point-of-contact for the Deep Underground Neutrino Experiment (DUNE) Collaboration responsible for routine User and DUNE Spokesperson support. Supports the Lead DUNE Collaboration Coordinator and manages administrative and operational functions that enable scientists from various global institutions to collaborate effectively.

What your day-to-day as a DUNE Collaboration Coordinator at Fermilab will look like:

• Serve as the first point of contact for routine requests from Fermilab Users in the DUNE Collaboration. Resolves straightforward inquiries and escalates complex issues to the Lead.
• Maintain the collaboration database by tracking membership, institutional relationships, and publication authorship. Responsible for routine updates and operational needs, escalating complex issues to the Lead.
• Organize and executes small DUNE Collaboration meetings, coordinating agendas and logistics for meetings at Fermilab and other national/international venues.
• Oversee and approve Fermilab site access and safety compliance for collaborators, ensuring training requirements are met. o Serves as contact for individual training modules, updates training plans, and monitors compliance.
• Support development of collaboration resources and systems, authoring requirements for new tools and database enhancements to support the DUNE Collaboration's evolving needs.
• Perform a variety of routine administrative and staff support duties, escalating complex issues to the Lead.
• Assist in coordination of financial operations for DUNE/ProtoDUNE team accounts at CERN, such as routine approval of expenditures and requisition submission.
• Maintain DUNE's communications strategy through website management and social media channels, enhancing visibility and public engagement with the experiment.
• Provide support to the Lead in governance processes and board/committee activities (e.g., Authorship & Publications Board, DUNE U.S., Speakers Committee, etc.), while maintaining confidentiality of sensitive matters. Direct Executive Board support remains under the purview of the Lead.
• Perform other duties as assigned by supervisor.
• Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Skills and Attributes for Success:

• High school diploma
• 4+ years of administrative or program coordination experience.

Applicable Knowledge, Skills and Abilities Required:

• Working knowledge of administrative operational procedures and ability to apply them to routine tasks.
• Ability to manage cross-functional communication and collaboration.
• Ability to use independent judgment to effectively prioritize tasks.

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks:

Fermilab offers a competitive and comprehensive benefits program, including:

• Medical, Dental, Vision and Flexible Spending Accounts
• Paid time off
• Life insurance
• Short and Long-term disability insurance
• Retirement benefits
• Onsite day care

Why Fermilab:
Fermilab is America's premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Pre-Employment Screening:

Drug-Free Workplace & Pre-Employment Screening

Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.

HSPD-12

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

Foreign Government Sponsored Activities

Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.

Equal Opportunity Statement

Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.