Executive Assistant & Office Manager
 US Fitness | |
 United States, Virginia, McLean | |
 May 07, 2026 | |
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Executive Assistant & Office Manager Support executive leadership and drive operational excellence. We're looking for a highly organized, proactive, and polished Executive Assistant & Office Manager to support our Chief Executive Officer while overseeing day-to-day Corporate Office operations for a growing, multi-location health club organization. This is a high-impact role ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys balancing executive support with office operations and employee experience initiatives. If you're energized by creating structure, keeping leaders organized, coordinating moving pieces, and helping teams operate efficiently, we'd love to meet you. What You'll Do Executive Support Manage the CEO's calendar, meetings, travel, and daily priorities with precision and discretion Coordinate leadership meetings, board meetings, retreats, and executive communications Prepare presentations, reports, agendas, meeting materials, and follow-up action items Serve as a trusted liaison between executive leadership, employees, vendors, and external partners Office Operations & Facilities Oversee daily Corporate Office operations to ensure an organized, professional, and efficient workplace Coordinate office vendors, maintenance, supplies, furniture, and equipment Manage mail, deliveries, office access, workspace setup, and facility coordination Maintain conference rooms, kitchens, break rooms, and common areas Meetings, Events & Employee Experience Coordinate office events, wellness initiatives, onboarding activities, and company meetings Manage meeting logistics including catering, room setup, and audiovisual coordination Welcome guests and create a positive, professional office environment Support initiatives that strengthen office culture and employee engagement Administrative & Project Coordination Track executive and cross-functional action items, timelines, and deliverables Support reporting, data entry, and administrative tracking using Microsoft Office and Smartsheet Process expense reports, vendor communications, and administrative documentation Assist with special projects and operational initiatives as needed What We're Looking For 3-5+ years of experience supporting executives and/or managing office operations Experience supporting C-suite executives strongly preferred Exceptional organization, prioritization, and multitasking skills Strong written and verbal communication skills Ability to maintain confidentiality and professionalism at all times Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Experience with Teams, calendar management systems, and Smartsheet preferred Ability to thrive in a fast-paced, growth-oriented environment Experience in health club, hospitality, retail, franchising, or multi-location organizations preferred Why You'll Love This Role High visibility and direct partnership with executive leadership Opportunity to make a meaningful impact on office culture and operations Fast-paced, collaborative, and growth-oriented environment Variety in responsibilities with exposure to leadership, operations, and employee experience Opportunity to help shape the future of a rapidly growing organization Additional Requirements Ability to work flexible hours including occasional mornings, evenings, or weekends as needed Ability to lift and move office supplies or equipment as necessary Primarily office-based, sedentary work environment ONELIFE FITNESS IS AN EQUAL OPPORTUNITY EMPLOYER Know Your Rights Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities | |