New

Administrative Assistant

TEKsystems
$24.04 - $28.37 / hr
life insurance, sick time, 401(k), retirement plan
United States, Florida, Orlando
May 07, 2026
Description The Administrative Operations Coordinator is responsible for coordinating administrative operations and support services for the Test and Training Range Capability Division of the Aerospace, Transportation, and Advanced Systems Laboratory of Georgia Tech Research Institute. Key areas of responsibility include travel and event coordination, procurement, financial and administrative records, building support, and onboarding. The role requires frequent interaction with unit management, research faculty, and staff, vendors, and visitors to ensure smooth and efficient office operations. The candidate will report to the Lab Administrative Manager and collaborate with a team of administrative staff within the lab. General Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for unit leadership, research faculty, and staff. Prepare agendas, take meeting minutes, and create presentations and reports. Handle routine correspondence and maintain organized electronic and paper files. Travel Coordination: Arrange and book travel (airfare, lodging, ground transportation, etc.). Prepare travel documents or itineraries for travelers. Process travel and non-travel expense reports, pre-approvals, and reconcile travel claims Event Coordination: Plan and coordinate meetings, interviews, workshops, and events for internal and external participants. Manage event logistics, including room reservations, virtual meeting links, catering, A/V needs, and visitor access. Procurement and Finance: Use a Procurement Card (PCard) to procure materials and supplies in accordance with institute policies. Reconcile PCard and other purchasing activity accurately and on time. Maintain budget-related records and documentation. Generate financial and budget reports as requested. Maintain accurate inventory records for equipment, supplies, and other assets. Facilities Coordination: Submit and track building operations and maintenance requests. Serve as a primary contact for facilities staff, vendors, and contractors. Coordinate with facilities and IT to set up and maintain workspaces, including furniture and basic office equipment. Onboarding & Personnel Support: Assist with the new employee onboarding process, including initiating paperwork and data entry. Coordinate workspace setup and building access for new employees. Administrative Policies & Procedures: Maintain and update unit administrative policies and procedures as directed. Perform other administrative duties as assigned Additional Skills & Qualifications Advanced skills in general office operations, including: Travel coordination Procurement and purchasing processes Records management Building access and maintenance coordination Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to manage multiple priorities in a high-volume, deadline-driven environment. High attention to detail and accuracy in documentation and data entry. Excellent written and verbal communication skills. Ability to build and maintain effective working relationships and provide high-quality customer service to internal and external stakeholders. Experience Level Expert Level Job Type & LocationThis is a Contract to Hire position based out of Orlando, FL. Pay and BenefitsThe pay range for this position is $24.04 - $28.37/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Orlando,FL. Application DeadlineThis position is anticipated to close on May 20, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.