Project Manager - Facilities

About the Role:

As a Project Manager, you will be responsible for leading and managing projects from initiation to closure, ensuring the successful delivery of project objectives within scope, budget, and timeline constraints. You will collaborate with cross-functional teams, stakeholders, and vendors to define project requirements, develop project plans, and execute project activities. Your leadership, communication, and problem-solving skills will be essential in driving project success and fostering a culture of collaboration and innovation.

Essential Job Responsibilities:

• Manage facilities and real estate-related projects from planning through completion, including studio build-outs, control room upgrades, office renovations, tenant improvements, and space relocations
• Develop and maintain detailed project plans, schedules, scopes of work, and budgets
• Coordinate with internal stakeholders including music operations, studio management, IT, security, finance, legal, HR, and workplace services
• Serve as the primary point of contact with landlords, architects, consultants, engineers, contractors, and vendors
• Oversee project execution, track milestones, manage change orders, and mitigate risks
• Support lease-related projects, including space planning, test fits, tenant improvement coordination, and move management
• Ensure compliance with local building codes, ADA requirements, life safety standards, and company policies
• Coordinate specialized requirements for studios, including acoustic treatments, soundproofing, HVAC isolation, power requirements, and equipment infrastructure
• Review contracts, manage vendor performance, and approve invoices in accordance with budget and procurement policies
• Prepare and deliver regular project status updates, budget reports, and post-project documentation to leadership
• Support long-term facilities planning and real estate strategy for both studio and corporate office portfolios

Qualifications:

• Bachelor's degree in project management, business administration, engineering, or a related field preferred, or an equivalent combination of education and relevant experience.
• Proven experience in project management roles, with a track record of successfully delivering projects on time, within budget, and to stakeholder satisfaction.
• Strong project management skills, including project planning, scheduling, budgeting, risk management, and quality management, with proficiency in project management methodologies such as PMBOK, Agile, or PRINCE2.
• Excellent communication, leadership, and interpersonal skills, with the ability to effectively interact with diverse stakeholders, build consensus, and resolve conflicts.
• Demonstrated ability to lead cross-functional project teams, motivate team members, and drive collaboration and accountability to achieve project goals.
• Analytical and problem-solving abilities, with the capability to identify issues, analyze root causes, and develop and implement practical solutions to address challenges and mitigate risks.
• Proficiency in project management software and tools, such as Microsoft Project, Jira, or Smartsheet, and familiarity with project management frameworks, processes, and tools.
• Project management certification, such as PMP, CAPM, or PRINCE2 Practitioner, preferred.

"The salary for this position starts at $95,000 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered."

XBP Global is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, colour, creed, religion, national origin, ancestry, citizenship status, age, disability, sex/gender, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

EOE/Minorities/Females/Veterans/Disabled