Project Administrator

PROJECT ADMINISTRATOR

JOB DESCRIPTION SUMMARY

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

REQUIREMENTS

Education
* Required: High School Diploma.
* Preferred: High School Diploma and some secretarial courses.

Experience
* Required: General secretarial experience.
* Preferred: General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities
* Position requires intermediate computer skills (Word and Excel).
* Position requires excellent organizational skills.
* Position requires the working knowledge of general office. equipment (fax machines, copiers, etc....).
* Position requires the ability to communicate with and work with all types of people.
* Position requires good telephone etiquette.

DUTIES AND RESPONSIBILITIES
* Preparation of subcontracts, purchase orders and change orders.
* Review and approval of subcontractor certificates and insurance.
* Review and approval of subcontract security (bonds, letter of credit, etc.).
* Prepare and distribute bid packages on CM projects.
* Prepare and distribute addendums on CM projects.
* Prepare outgoing correspondence (type, fax and mail).
* Prepare owner pay applications.
* Prepare owner change orders.
* Prepare and distribute project directories.
* Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
* Various notary duties (pay requests, bids, etc.).
* Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
* Preparation of weekly packages to satellite (and job site) offices.
* Other miscellaneous duties as needed.