ADMINISTRATIVE ASSISTANT

ABOUT THE ROLE

The Administrative Assistant provides high-level administrative and operational support to ensure the smooth and efficient functioning of the various departments they support. This role requires professionalism, adaptability, and strong attention to detail.

SAFETY IS OUR HIGHEST PRIORITY. Safety is our highest priority. We believe a safe workplace is built on mutual respect, care, and accountability. Every team member is empowered and expected to follow safety practices, look out for one another, and speak up about potential risks. Together, we create an environment where everyone goes home safely each day.

WHY JOIN OUR TEAM?

At Wells, we empower talented team members to deliver exceptional client experiences through innovative problem-solving across preconstruction, engineering, operations, and project management. Guided by honesty and hard work, we build lasting trust while continuously improving building processes. Through strong collaboration, we deliver safe, reliable results that reduce risk and help our clients and communities succeed.

WHAT WE OFFER

Wells provides a competitive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include medical, dental, and vision insurance, company-paid disability and life insurance, wellness incentives, paid holidays, PTO, flexible spending accounts, HSA options, a 401(k) with profit sharing, access to Nice Healthcare, employee assistance resources, pet insurance, and additional voluntary coverage such as critical illness, accident, and hospital indemnity plans.

• Health and family care leave is available to both union and non-union employees.
• Union employee benefits are provided through separate collective bargaining agreements

WHAT YOU'LL DO

• Serve as a primary point of contact for internal and external partners.
• Maintain accurate records, files and documentation (digital and physical).
• Ensure team member kitchen and shared spaces are kept clean, organized, and well-maintained.
• Order office supplies, manage inventory, and maintain office equipment.
• Obtain, open, and distribute mail to appropriate departments and employees.
• Assist with data entry, reports, and basic bookkeeping as needed.
• Prepare, edit and distribute correspondence, reports and presentations.
• Coordinate office events and meetings.
• Complete special projects as requested and perform other duties as assigned.

WHO WE'RE LOOKING FOR

We're looking for a highly organized and dependable Administrative Assistant who thrives in a fast-paced environment and takes pride in keeping operations running smoothly. The ideal candidate is detail-oriented, professional, and adaptable, with strong communication skills and the ability to manage multiple priorities while supporting cross-functional teams. They are proactive, resourceful, and committed to delivering excellent service to both internal and external partners.

IDEAL CANDIDATE WILL HAVE

• Strong foundational skills in math and English at a high school diploma or GED level are required; an associate's degree in office management or related field is preferred.
• Professional phone etiquette with the ability to maintain a positive, customer-focused demeanor under pressure and competing demands.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Experience in electronic and physical filing relating to documents, certificates, and forms.
• Ability to communicate clearly and professionally with internal team members, job applicants, vendors, and external business partners.
• Experience supporting senior leaders and/or cross-functional teams.
• Possession of a valid driver's license, and the ability to operate a motor vehicle.

This profile summarizes key duties and expectations but does not list every possible job task. Employees must follow all job-related instructions and duties assigned by supervisors.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.