Publications Development Specialist I

Primary Function

The Publications Development Specialist I is an entry-level position within the Integrated Logistics Support (ILS) Department responsible for supporting the development, review, and maintenance of technical publications and associated data products. The role focuses on translating complex engineering, logistics, and maintenance information into clear, accurate, and reproducible technical documentation in support of system fielding and sustainment. Working under the guidance of senior personnel, the incumbent assists in the preparation of operator and maintenance manuals, procedural documentation, and supporting technical content in accordance with applicable military standards and contractual requirements. The position involves analyzing source data such as engineering drawings, specifications, and Logistics Support Analysis (LSA/LSAR) outputs to ensure accuracy and consistency across all deliverables.

The Publications Development Specialist I also supports the creation of technical illustrations and visual aids, maintains configuration control of documentation, and assists in review cycles, including comment resolution and validation efforts. This role requires strong attention to detail, foundational knowledge of technical writing practices, and the ability to collaborate effectively with cross-functional teams to deliver high-quality, compliant technical publications.

Essential Duties

• Develop, draft, and refine technical publication content (e.g., operator and maintenance manuals, work packages, and procedural guides) by translating complex engineering and logistics data into clear, concise, and reproducible technical documentation.
• Analyze source data packages (engineering drawings, specifications, LSAR data, and provisioning information) to ensure accuracy, completeness, and technical compliance within all publication deliverables.
• Perform detailed technical reviews of draft publications to validate data integrity, ensure adherence to applicable military and industry standards (e.g., MIL-STD-40051, MIL-PRF-63002), and identify discrepancies requiring resolution.
• Create and modify technical illustrations, schematics, and graphical content in accordance with applicable data standards to effectively support procedural and descriptive publication requirements.
• Maintain configuration control of all publication source files, change records, and supporting documentation to ensure full traceability and auditability of revisions.
• Apply working knowledge of technical publication development processes, specifications, and quality assurance practices to ensure consistent, compliant, and high-quality deliverables.
• Coordinate with engineers, logisticians, illustrators, and senior technical writers to obtain, validate, and incorporate required data into publication products.
• Communicate technical issues, data gaps, and clarification requests to senior personnel in a timely and professional manner to support efficient publication development.
• Support internal and external reviews, including in-process reviews (IPRs), prototype/validation/verification events, and customer comment resolution efforts.
• Develop supporting visual aids (e.g., charts, diagrams, tables, and forms) to enhance clarity, usability, and effectiveness of technical publications.
• Participate in technical interchange meetings, working groups, and program reviews to provide publication status, receive direction, and address stakeholder concerns.
• Ensure all deliverables meet established schedule requirements, quality standards, and contractual obligations.
• Perform additional duties as assigned in support of ILS documentation, publication development, and program execution objectives.

Supervisory Responsibilities

This is an entry-level, non-supervisory position with no direct responsibility for personnel management or performance oversight. The Publications Development Specialist I performs assigned duties under the guidance of senior staff, exercising accountability and sound judgment within established processes and program requirements. The position has the responsibility and delegated authority to execute assigned tasks and collaborate effectively with cross-functional team members; all formal supervisory functions remain with designated leadership.

Desired Knowledge, Skills & Abilities

• Foundational knowledge of applicable military and industry standards for technical publications development, including MIL-PRF-63002, MIL-PRF-63029, MIL-STD-40051, MIL-HDBK-1222, and MIL-STD-2361.
• Working proficiency with standard office and documentation tools, including Microsoft Office Suite and XML-based authoring environments such as Arbortext and UltraEdit for structured technical data development.
• Basic capability in technical illustration and graphics development using tools such as Adobe Illustrator, Corel DESIGNER, IsoDraw, SolidWorks, or similar software to support publication requirements.
• Ability to read, interpret, and apply technical source data, including engineering drawings, specifications, safety requirements, and maintenance procedures.
• Demonstrated aptitude for clear written and verbal communication, with the ability to convey technical processes and requirements effectively to team members and leadership.
• Strong attention to detail with the ability to ensure accuracy, consistency, and compliance within technical documentation.
• Analytical and problem-solving skills are sufficient to evaluate data, identify discrepancies, and support resolution of routine technical issues.
• Ability to work collaboratively within cross-functional teams, maintaining professionalism and effectiveness across all levels of the organization.
• Basic understanding of configuration management principles and document control practices.
• Customer-focused mindset with effective listening skills, responsiveness, and commitment to quality deliverables.
• Ability to manage multiple tasks and priorities in a structured, deadline-driven environment.
• Capacity to learn and apply corporate policies, procedures, and program requirements in alignment with organizational objectives.

Required Qualifications

• High School Diploma or equivalent required; currently enrolled in, or recent graduate of, a four-year accredited program leading to a Bachelor's degree (BA/BS) in a relevant field (e.g., Technical Communications, Engineering, Logistics, or related discipline), with a minimum of one (1) year of related experience or applicable academic project work.
• Working knowledge of standard business and documentation tools, including Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat for document creation, editing, and review.
• Ability to obtain and maintain a U.S. Government Secret Security Clearance; must meet all eligibility requirements for access to classified information.

DESIRED:

• Prior aviation maintenance experience on rotary- and/or fixed-wing platforms, with familiarity in aircraft systems, components, and maintenance practices.
• Working knowledge of XML-based authoring tools such as Arbortext, UltraEdit, or Adobe FrameMaker for structured technical data development.
• Basic understanding of Interactive Electronic Technical Manuals (IETM) development principles, formats, and delivery methods.
• Familiarity with technical publication lifecycle processes, including development, review, validation, and configuration control.
• Exposure to DoD technical documentation standards and data structuring methodologies (e.g., S1000D or similar frameworks) is a plus.

Working Environment

The work environment is fast-paced, deadline-driven, and customer-focused setting that requires a high level of efficiency, accuracy, and attention to detail. The Publications Development Specialist I must be capable of managing multiple tasks simultaneously while maintaining quality and compliance with established standards and program requirements.

This position requires flexibility and adaptability to shifting priorities, evolving schedules, and dynamic program demands. The ability to respond effectively to changing requirements and support time-sensitive deliverables is essential. Occasional overtime may be required to meet contractual milestones and project deadlines.

Physical, Visual, Mental & Environmental Demands

The physical, visual, mental, and environmental demands described herein are representative of those required to successfully perform the essential functions of this position.

• Physical Demands: Primarily sedentary work performed in an office environment. The employee is regularly required to sit for extended periods, use hands and fingers to operate a computer and standard office equipment, and occasionally stand, walk, or lift/move items up to approximately 15 pounds.
• Visual Demands: Frequent use of a computer monitor requiring close vision, color differentiation, and the ability to read and interpret detailed technical data, illustrations, and documentation for extended periods.
• Mental Demands: Requires sustained concentration, attention to detail, and analytical thinking to interpret technical information, identify discrepancies, and produce accurate documentation. The position demands the ability to manage multiple tasks, adapt to changing priorities, and meet deadlines in a structured, process-driven environment.
• Environmental Conditions: Work is typically performed in a climate-controlled office setting with minimal exposure to adverse conditions. Occasional exposure to manufacturing, laboratories, or hangar environments may occur, requiring adherence to applicable safety protocols.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.