Payroll and Accounts Payable Specialist

We're looking for a detail-driven, highly organized Payroll and Accounts Payable Specialist who takes pride in getting things exactly right and on time. If you thrive in a fast-paced environment, enjoy problem-solving, want to work in a dynamic and fun environment where your expertise will make a difference, apply today!

Location: Office-based role located on-site at our West Fargo corporate headquarters, 728 East Beaton Drive, Suite 101.

General Summary

Success in this role demands discretion and integrity with sensitive information, as well as strong prioritization, multi-tasking, and time management skills in a fast-paced environment. An outgoing and friendly disposition with strong interpersonal skills, diplomacy, and tact and the ability to build positive relationships and communicate effectively with colleagues, and vendors is a must!

Primary responsibilities include reviewing, auditing, and processing payroll data such as hours worked, bonuses, commissions, tax withholdings, and deductions. The Payroll Specialist maintains accurate payroll records and ensures compliance with all applicable federal, state, and local laws and regulations. Ensure accurate payroll setup and federal, multi-state, and local tax filings. Perform detailed data entry across payroll and accounting systems. Accurately process accounts payable and credit card transactions, support reconciliations, respond to inquiries, and collaborate across teams to ensure timely payments and compliance with accounting policies.

What You'll Do

Payroll

• Owning the full-cycle payroll process for a multi-state workforce, ensuring employees are paid accurately and on time, every time.
• Partnering closely with HR, Accounting, and Finance teams to ensure seamless data flow, resolve discrepancies, and support payroll-related reporting and audits. Additional responsibilities include managing garnishments and benefits deductions, preparing payroll journal entries, reconciling payroll data, and responding to employee inquiries with professionalism and clarity.
• Serving as a subject matter expert on on payroll laws and best practices while continuously ensuring accuracy, accountability, and efficiency across all payroll processes
• Maintaining compliance with all applicable federal and state payroll laws, including timekeeping, tax payments, garnishments, and levies.

Accounts Payable

• Accurately enter and code accounts payable and credit card transactions and ensure timely payments to vendors
• Assist in reconciling monthly general ledger accounts.
• Answer questions from external and internal sources relating to payroll and accounts payable functions.
• Collaborate with internal teams to ensure compliance with accounting policies and procedures.
• Additional duties as needed to support the accounting and finance teams.

• An Associates degree in accounting or related field and one year of experience; or equivalent combination of education and experience
• Two or more years of payroll experience with prior multistate payroll experience strongly preferred. Technical proficiency with payroll and accounting software and Microsoft Office products.
• Strong knowledge of payroll, accounting principles and financial processes and regulations.
• Exceptional interpersonal, verbal and written communication and collaboration skills.
• Excellent organizational, time management, detail orientation, proactive problem solving and accuracy skills
• Must have the ability to work both independently and collaboratively while maintaining a professional, customerfocused demeanor.
• Solid understanding of federal and state wage and hour laws and government reporting requirements, including thirdparty garnishments, child support, etc.