Financial Coordinator

Position Number: 41149965

Payroll Title: BLANK AST 3

Job Code: 4722

Job Open Date: 2/20/2026

Application Review Begins: 3/9/2026

Department Code (Name): LODG (Residential Operations)

Percentage of Time: 100%

Union Code (Name): CX- Clerical Union

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Salary Grade: N/A

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $36.83/hr.

Work Location: Distribution & Logistical Services

Working Days and Hours: Monday - Friday 7:30 AM - 4:00 PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Residential Operations is part of Housing, Dining, and Auxiliary Enterprises (HDAE). Residential Operations maintains properties consisting of residence halls, single student apartments, family student apartments, and dining commons serving over 11,000 undergraduate and graduate students, faculty, and staff. In addition to providing service to residents, Residential Operations maintains facilities that include conference centers, office spaces, and short term lodging and housing facilities. We welcome over 20,000 conference guests annually.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Provides financial analysis and administrative support for Distribution & Logistical Services. Analyzes issues in relation to UCSB policy, regulations, initiatives, and assists Distribution & Logistical Services Management in determining procedures, methods, and implementation of policy applications that best serve the overall goals of the Furniture's Services department. Assists with Furniture and Mail Services monthly recharges, file retention, and financial reconciliations.

Qualifications:

Required Qualifications:

• At least 3 years of customer service experience
• 1-3 years experience in AP, AR, billing and collections, or equivalent combination of education, training and experience
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Excel, Word and Google Suite.
• Strong attention to detail & accuracy with financial data
• Experience analyzing & researching products, vendors, parts or equipment relating to facilities maintenance environment.
• Ability to work independently & as a team member with sensitivity towards a multicultural work environment.
• Ability to manage multiple tasks & meet deadlines.

Preferred Qualifications:

• High School Diploma
• Working knowledge of UC policies and Procedures regarding financial and budgetary transactions. Familiarity with campus financial and purchasing systems.

Special Conditions of Employment:

• Required to hold a valid CA driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 50% Accounting - Review, verify, and process Distribution & Logistical Services (DLS) invoices for accuracy, proper receipt, cost center allocation, and supporting documentation prior to managerial approval. Coordinate with Accounting to ensure invoices are paid accurately and on time. Review invoices and statements from on-campus service providers, ensure correctness, and process payments. Resolve invoice discrepancies, credits, and billing issues by working directly with vendors and internal partners. Process recharge billing to campus departments and organizations; verify and balance billing and prepare financial journals for Accounting. Reconcile journals using the online General Ledger system and process adjusting transactions as needed to ensure all charges and expenses are justified. Conduct audits of monthly recharges and analyze higher-dollar discrepancies. Maintain departmental FlexCard transactions, including accurate allocation of charges to correct CCOA chart strings. Code and review all purchases processed through GateWay and FlexCard; audit invoices for all GateWay payments. Process travel and reimbursements through Concur in accordance with University policy. Develop, implement, and maintain departmental computerized budget and billing systems to track monthly, quarterly, and annual recharges; maintain associated reports and provide billing documentation to campus departments upon request. Prepare special and ad-hoc financial and budget reports, including expense breakdowns, fund usage, transfers, and other analyses as requested by management. Record and maintain weekly surplus sales receipts, including payments and allocation of surplus sales, recycling, and high-ticket item sales. Reconcile surplus sales credit card purchases monthly and prepare financial journals to transfer revenue to the STOR revenue account. Credit departments appropriately for surplus sales revenue. Reconcile furniture services recharge expenses, identify errors, and process corrections as needed. Confirm, create, and review CCOA chart strings in the WebTMA work management system; research and resolve errors identified after journal processing. Responsible for record retention, including maintaining, deleting, destroying paper, and electronic records in compliance with University policy and retention schedules.

• 30% Unit Support - Provides back-up support for other functions within the unit. Help implement and maintain workflow. Serve as backup for Residential Operations Financial Coordinator in their absence. Assist in Gateway training. Special Projects: Gathering data from the General Ledger to back-track old transactions that need to be transferred. Collaborates with other departments to seek resolution on issues involving past equipment sales of surplus equipment.

• 20% Customer Service - Serves as point of contact for customers regarding Furniture Services & Surplus sales, DLS monthly billing statements, and other financial transactions. Responsible for communication with vendors when discrepancies on payment arise. Provide excellent customer service to both external and internal University customers. Responsible for communication between DLS and departments that are selling surplus inventory. Optimized the visibility of surplus inventory, creating engaging product listings for online marketplaces and internal platforms

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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