Administrative Assistant

Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections, Children's Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need. Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.

This job will expire after 10 days.

JOB SUMMARY

The Administrative Assistant reports to the Payroll Coordinator and provides administrative support to the Finance Department.

ESSENTIAL JOB RESPONSIBILITIES

1. Ability to hold confidential information, exercise good judgement and demonstrate awareness of other people's needs.
2. Act as a backup to A/P, A/R and Payroll Departments as requested by supervisor.
3. Organize work and set priorities to meet established deadlines.
4. Assist in the process of various data entry projects for the fiscal department, including but not limited to daily journal entries and A/P check logs. File Fiscal documents including billing invoices, computer reports, journal entries and paid invoices.
5. Answer incoming calls. Direct calls to staff or departments through the Mitel system.
6. Maintain telecommunication system by following manufacturer's instructions for phone and console operation, copiers and postage. Schedule repairs when needed.
7. Maintain and manage department filing storages, both internal and external (Jack n Jeff Storage). Retrieve stored file boxes per department requests.
8. Order office and general supplies as requested and allocate expenses to various departments and process Amazon orders as requested.
9. Maintain breakroom, stock with general supplies as needed and clean at the end of each day
10. Perform general office duties.
11. Will think and act quickly and efficiently in emergencies.
12. Will drive on Agency business.
13. Physical presence at the program is required.

ESSENTIAL JOB REQUIREMENTS

1. High school diploma or equivalent.
2. One (1) or more years of experience in an office environment.
3. Detail oriented.
4. Basic computer skills in Office 365, Teams, Zoom and other communication/meeting platforms.
5. Possess a valid driver's license and have access to a dependable means of transportation that is properly insured and operated in accordance with all laws. Agency insurer authorization is required.
6. Ability to pass a pre-employment criminal background check.
7. Ability to pass a pre-employment drug screen, and TB test.

COMPANY BENEFITS:

• Pay Range: Class 105 ($17.14 - $21.68/hour)
• Company paid benefits package including medical, dental, vision, Employee Assistance Program, Pension Fund and many other voluntary benefits
• Qualified non-profit for the Public Service Loan Forgiveness (PSLF) Program
• On the job training including paid professional development and career development
• Rewarding work environment with excellent opportunities for career growth
• Meaningful relationships with your co-workers and the individuals we serve
• Family-oriented environment
• Mileage reimbursement for travel
• Regular work schedule (Monday through Friday)

We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40+), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.

Turning Point of Central California, Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Turning Point of Central California, Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.