CAO Administrative Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The California Institute for Telecommunications and Information Technology - known as CALIT2 - is one of four Gray Davis Institutes for Science and Innovation located on University of California campuses. The founding objective of CALIT2 was to create a world-class multidisciplinary research institute to promote discovery and innovation, notably to harness the ubiquity and scale of the internet and wireless technologies to accelerate growth in many different scientific areas and industries that are undergoing a massive transformation. Over two decades, CALIT2 has focused on inter- transdisciplinary research, as well as the creation of new, advanced scientific facilities, and centers and 'living laboratories' to attract and support the nearly 250 UCI faculty who have opted to affiliate with the institute. It also offers programs for workforce development, training and outreach, as well as commercialization paths (e.g. through Techportal) and interfaces with the industry. CalIT2 brings together faculty and students from different schools at UCI, collaborates with other CaliT2 institutes (at UCSD and UCR) and with other California Institutes for Science and Innovation in the University of California.

Responsible for managing all administrative operations of CalIT2, a Special Research Program at UC Irvine. Oversees operations and manages professional staff, across all functions of Calit2, including contracts and grants, budgetary financial management, human resources, IT, facilities, events and communications, educational and training programs. Assumes accountability for decisions made by subordinates. Performs long and short-term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. Works closely with the CalIT2 Director so as to achieve Calit2 goals in basic and applied research, workforce training and outreach, and partnerships with industry and the innovation ecosystem, and to serve the mission of Cal ISIs. This is a hybrid position.

Required:

• Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
• Solid knowledge of common organization-specific and other computer application programs.
• Strong verbal and written communication skills; ability to influence / persuade all levels of staff, with excellent interpersonal and communication skills to interact effectively with a variety of people at all organizational levels within and outside the UCI/CALIT2
• Solid skills to quickly evaluate complex issues and identify resolutions.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Demonstrated skills in employee supervision and HR administration.
• Bachelor's degree in related area and / or equivalent experience / training
• 5-10 yearsof related experience

Preferred:

• 5 years of Financials, Sponsored Research

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$88,000- $$124,800 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.