Human Resources HRIS/Risk Administrator (On-site/in-person)

Job Postings Closing Dates: A job posting may close before the listed deadline if the number of applications reaches the limit for that position. If the original deadline produced fewer applications than expected, the posting may remain open longer.

Application: The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.

Application Notification: Please note that some communications from the Human Resources department may be sent from noreply@services.cityofaspen.com.

Bonus: Up to $3,000 Sign On Bonus may be available.

Pay Ranges:

• Hiring Range: The hiring range covers the starting segment of the pay scale, from the entry point up to the first quartile (Q1). Starting pay is determined based on the candidate's qualifications and experience.
• Salary Range: The salary range reflects the full pay range for the position, from the minimum rate to the maximum rate. This represents the earning potential employees can achieve over time while in the role.

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Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, and flexible work arrangements.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans, and social security in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer

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Job Title: Human Resources HRIS/Risk Administrator (On-site/in-person)

Department: Human Resources

Classification: Non-Exempt

Hiring Range: $33.95/hour - $38.20/hour

Salary Range: $33.95/hour - $50.92/hour

Position Summary: Performs a variety of specialized, technical and administrative duties with the city's Human Resources Department; provides advanced and confidential office support to various Human Resources functions including but not limited to recruitment, confidential data management, personnel actions, and workers compensation.

Supervision Exercised and Received: This position works under the direct supervision of the Deputy Director of HR.

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Essential Job Functions:

HRIS Administration

• Responsible for personnel transactions related to new hires, promotions, career progressions, lateral transfers, merit increases, voluntary terminations and retirements; status change transactions related to work location, and supervisor changes in Oracle.
• Tracks employee system transaction using internal resources.
• Responsible for performance review management, performance review assignments, goal attachments, and performance bonus/administrative increase reporting.
• Maintains HRIS system. Works with IT support on problem-solving systems changes and errors.
• Assists HR Department with reporting and data collection for metrics. Assists in monthly reporting for HR dashboard.
• Acts as back-up to Administrative Specialist for in-person employee onboarding process. Responsible for onboarding process improvement and maintaining alignment with current laws and regulations, and best practice development in field of Human Resources.
• Acts as backup for HR Recruitment Business Partner to post vacant positions, administer background checks, create and send offer letters, coordinate pre-employment screenings, and support hiring managers in the recruitment process.
• Provides monthly termination reports to various departments.

Customer Service & Administration

• Acts as point of contact for HR/risk management support, providing professional-level customer service for employees, management, and the public.
• Performs a wide variety of complex technical, administrative and confidential support duties for the Human Resources Department.
• Supports and provides on-demand assistance across functional areas of HR including, but not limited to, policy, risk management, worker's compensation, HRIS administration, and performance management questions.
• Assists in management of unemployment claims with help of supervisor to ensure compliance and cost containment.

Risk Management & Safety

• Initiates workers' compensation claims as appropriate, coordinates with injured workers, doctors, and supervisors to facilitate care with supervisor oversight and return to work.
• Coordinates return to work program following workplace injuries. Assists Deputy in coordination of return-to-work injuries and FMLA/ADA.
• Initiates the initial intake of property and casualty claims with supervisor oversight.
• Assists in the initial intake of property and casualty claims with supervisor oversight.
• Applies for certificates of insurance upon request.
• Coordinates quarterly randomized drug screens.

Budget

• Reviews and approves invoices in partnership with Administrative Specialist.
• Acts as backup to Administrative Specialist for all purchasing requisitions.

City Organizational Values

• Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.

• Other duties as assigned.

Core Competencies: Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:

• Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
• Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
• Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
• Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities, and challenges.
• Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
• Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
• Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
• Policies & Regulations: Knowledge of the principles and practices and procedures related to Human Resources laws and regulations.

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Minimum Qualifications:

Education:

• Associate's Degree, Bachelor's Degree preferred with major coursework in human resource management, Information Technology, Business Administration, or a related field.

Experience:

• Two (2) years of progressively responsible technical or administrative experience in a human resources department.

Preferred Candidate:

• Proficiency in HRIS software programs including but not limited to Oracle.Public sector experience.

Technical Knowledge:

• Must be proficient in the following areas: Microsoft Outlook Email, and a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.

Licenses & Certifications:

• Must possess a valid Colorado Driver's License or be able to obtain one within 30 days of start date.

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.

Position Type and Work Hours:

* Regular full-time, 40- hour workweek, Monday through Friday, hours may vary with workload.

Work Environment:

* Indoors: Office environment.

* Outdoors/Off-Site: Meetings, training, and site visits at a variety of city facilities and areas.

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Physical Demands:

Visual Acuity: Ability to bring objects into focus.

Balancing: Maintaining equilibrium.

Bending: Bending or position oneself to move an object from one level to another.

Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.

Gripping/Grasping: Ability to apply pressure with fingers and palm.

Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.

Hearing: Perceiving and comprehending the nature and direction of sounds.

Reaching: Extending the hands and arms or other device in any direction.

Repetitive motions: Making frequent or continuous movements.

Sitting: Remaining in a stationary position.

Standing: Ability to sustain position for a period of time.

Stooping: Bending body downward and forward by bending spine at the waist.

Talking: Communicating ideas or exchanging information.

Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.