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Program Assistant - Dental Clinics - College of Dentistry

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Feb 04, 2026
Program Assistant - Dental Clinics - College of Dentistry Program Assistant - Dental Clinics - College of Dentistry Hiring Department: Dental Clinics Location: Chicago, IL USA Requisition ID: 1038998 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 2/10/2025 Salary Range (commensurate with experience): $44,831.00 - 52,747.00 / Hourly Wage About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Program Assistant position provides comprehensive administrative and operational support to the department, focusing on project coordination, facilities management, and communication. Responsibilities include managing facility requests, tracking construction progress, preparing reports, and assisting with departmental communications. The role also involves handling procurement and basic financial transactions, supporting special projects, and participating in long-range planning initiatives. This position serves as a key resource for troubleshooting and ensuring efficient workflow within the unit. Duties & Responsibilities: Project & Facilities Coordination Assist the Business Administrative Associate with project management tasks and coordinate facilities requests. Maintain and organize physical and digital project files, records, and databases (plans, permits, contracts, change orders) to ensure compliance and easy retrieval. Manage facility requests from other units within the college, ensuring timely resolution and proper follow-up. Liaise with the construction team to monitor and track project progress. Act as a central communication point between project managers, contractors, subcontractors, clients, and internal departments. Assist in planning and coordinating project tasks and deliverables, tracking progress against established schedules and milestones. Coordinate logistics for on-site activities, including staging of materials, equipment delivery, and scheduling of inspections and maintenance. Reporting & Documentation Prepare and process reports related to facilities and maintenance functions. Draft and send communications and emails on behalf of the Department Head and Business Administrative Associate. Financial & Procurement Support Order supplies, reconcile basic financial transactions, and prepare shipments for the department. Assist with budget tracking, expense monitoring, and cost analysis. Process invoices, purchase orders, and material requisitions, maintaining liaison with the purchasing office and outside vendors for project-related needs. Administrative & Strategic Support Provide general administrative support for the unit. Participate in long-range planning and goal-setting activities. Conceive and administer special programs and projects; serve as a trouble-shooter for the unit. Consult with Department Head, Business Administrative Associate, and Building Maintenance Superintendent. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18969?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-6c3cb6612d47964681d47ea6cf2feed2