Bookkeeper / Accounts Payable & Receivable Specialist (Admin Assistant)

Bookkeeper / Accounts Payable & Receivable Specialist (Admin Assistant)

General Info
Job Type: Full-Time

Location: Four Seasons Environmental, Inc. - DSCC, Columbus, Ohio

Min. Yrs. Experience: Experience preferred

Pay: $32.82/hr. plus a $6.00 an hour fringe benefit

Hours: Monday to Friday: 7:00 am to 4:00 pm

Benefits:

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Benefit
• Disability Insurance
• Holidays and Vacation

Job Description

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  The Bookkeeper / Accounts Payable & Receivable Specialist is responsible for day-to-day financial transaction processing and recordkeeping to support management and budget tracking. This role focuses on accounts payable, accounts receivable, invoice processing, payment tracking, and financial coordination-not high-level accounting, tax preparation, or general ledger ownership. The position supports operational leadership by maintaining accurate financial records, monitoring budgets, and ensuring timely and compliant financial activity.

  
  

Key Responsibilities
Accounts Payable

• Process vendor and supplier invoices in accordance with purchase orders, contracts, and company procedures
• Verify invoice accuracy, coding, approvals, and supporting documentation prior to submission for payment
• Track payment status, resolve invoice discrepancies, and communicate with vendors as needed
• Maintain organized and auditable AP files and records

Accounts Receivable

• Prepare and submit client invoices in accordance with contract terms and billing schedules
• Track receivables, monitor aging reports, and follow up on outstanding payments
• Coordinate with internal stakeholders and clients to resolve billing questions or discrepancies
• Record payments and maintain accurate AR records

Bookkeeping & Budget Support

• Maintain accurate financial records for daily transactions
• Track expenses against budgets and flag variances or concerns to management
• Assist with cash flow tracking and basic financial summaries
• Support month-end close activities by preparing reconciliations and transaction summaries.

Reporting & Documentation

• Prepare routine financial reports such as AP/AR summaries, budget tracking reports, etc.
• Maintain clear documentation to support audits, reviews, and internal controls
• Ensure financial records comply with company policies and contractual requirements

Coordination & Support

• Work closely with operations, project management, and leadership to support financial needs
• Provide financial data and backup documentation to the accounting department as requested
• Assist with special projects and process improvements related to billing, payments, and financial tracking

Human Resources & Payroll Support

• Coordinate with Human Resources to support payroll-related processes, including timekeeping verification, labor allocation tracking, and employee status changes that impact pay or billing
• Assist with compiling and submitting payroll support documentation in accordance with company procedures and deadlines
• Track employee labor hours, leave usage, and related data for reconciliation with payroll and billing records
• Maintain organized payroll and HR-related financial documentation to support audits, compliance reviews, and internal controls
• Provide payroll- and labor-related financial data to corporate payroll, Human Resources, or management as requested
• Support HR compliance activities by assisting with documentation related to certified payroll, leave tracking, and contract-specific requirements

Qualifications
Education & Experience

• High school diploma or equivalent required; associate degree in accounting, finance, or business preferred
• 3+ years of experience in bookkeeping, accounts payable, and accounts receivable
• Experience working with budgets, invoicing, and vendor management
• Experience in a project-based, operations, or service-oriented environment preferred

Technical Skills

• Proficient in Microsoft Excel, Word, and Outlook (strong Excel skills required)
• Experience using accounting or bookkeeping software (e.g., QuickBooks, Deltek, Sage, or similar)
• Comfortable working with numbers, reports, and financial data

Skills & Competencies

• Strong attention to detail and accuracy
• Solid understanding of AP/AR processes and cash flow basics
• Ability to manage multiple priorities and meet deadlines
• Strong organizational and follow-through skills
• Professional communication skills when working with vendors, clients, and internal teams

Work Style & Professional Traits

• Reliable, self-directed, and accountable
• Process-driven with the ability to spot inefficiencies and recommend improvements
• Discreet and trustworthy when handling financial information
• Team-oriented with a hands-on, roll-up-your-sleeves mindset

Company Info

Four Seasons Environmental, Inc. (www.fseinc.net) is a 350-associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35+ years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

• All resumes will be kept in strict confidence
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer: including protected veterans and individuals with disabilities

Mission Statement

In a corporate culture of positive reinforcement, we will produce excellence by continuously finding better ways to serve our client as we would wish to be served.

Vision Statement

In a nurturing corporate climate where families are valued and continuous improvement is a way of life, we will treat our customer and our fellow employees as we would wish to be treated so that we will continue to be our customer's contractor of choice.

• Must be authorized to work in the US
• No relocation assistance is available
• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.