Compliance Coordinator

Daifuku is the nation's leading independent, U.S.-based provider of intelligent material handling systems. With hundreds of engineers in-house, the company designs, manufactures, integrates, and installs the full spectrum of intralogistics solutions. We provide leading-edge conveyor and sortation systems, voice and light-directed order fulfillment equipment, controls and software, robotics, mezzanines, and structures.

If you want to join a team of industry leading experts and who want to create an impact on the future of material handling solutions, we want to hear from you!

The Compliance Coordinator will be responsible for managing vendors and subcontractors. The Compliance Coordinator will focus on ensuring compliance processes and standard terms and conditions for the following categories: Health Safety & Environmental (HSE), Certificates of Insurance (COI's), New Vendor Documentation/Vetting, and 3rd party compliance software systems (i.e. Avetta).

Ideal Candidate:

Legally authorized to work in the United States without requiring Sponsorship
• Demonstrated proficiency in Microsoft Excel, including advanced functions, formulas, and data analysis tools.
• Proven ability to work independently with minimal supervision while maintaining high-quality output.
• A collaborative team player who thrives in a fast-paced, dynamic environment.
• Strong attention to detail, problem-solving, and analytical skills.
• Excellent communication skills for cross-functional collaboration and reporting.

Salary Range: $60,000.00-$65,000.00K

We take care of our team from day one - literally! Enjoy a competitive benefits package designed to support your health, happiness, and future:

• Day 1 benefits - no waiting period to access your health, dental, and vision coverage
• Paid Time Off (PTO) so you can relax, recharge, and enjoy life outside of work
• Short-Term Disability coverage for added peace of mind when you need it most
• 401(k) with company match up to 4% to help you build your financial future
• General Bonus Opportunity based on performance and company success
• Comprehensive benefits that support your overall well-being - because we believe happy employees do their best work!

Responsibilities include but are not limited to:

• Monitor and maintain vendorcompliancewith safety requirements, certificates of insurance (COI), and regulatory documentation.

• Track and verify that all vendor documents remain current and in alignment with company policies and legal requirements, ensuring proper execution, storage, and renewals for such documentation.

• Coordinate with third-party vendor vetting systems for COI and safetycompliance.

• Facilitate vendor onboarding, including drafting, reviewing, and executing documentation related to capabilities, experience, financial health, and safety records.

• Partner with Quality, Safety, and Finance teams to ensure alignment on vendor risk assessments.

• Generatecompliancereports for leadership and recommend corrective actions when gaps are identified.

• Support continuous improvement of vendorcomplianceprocesses and act as an interdepartmental liaison to ensure vendorcomplianceis integrated across the business.

• Contract Management - Supports drafting and maintaining Purchase Agreements, Master Supplier Agreements, Mutual NDA's, RFQ bid packages, etc.

• Draft new and manage existing purchasing standard operating procedures.

• Purchase Order Tracking. Communicate with Vendors on PO confirmations, shipping/delivery dates, and tracking information.

Education and Experience Requirements:

• BA/BS in Business, Supply Chain, HSE, or a minimum 5 years' experience in the procurement, compliance, and/or related fields.

• Experience working with an ERP/MRP system required

• Military service, any branch, any Military Occupational Specialty (MOS), a bonus and greatly valued

Knowledge, Skills and Abilities Requirements:

• Ability to build valuable relationships across the various teams at Daifuku with a strong team-player spirit, a "can-do" collaborative mindset and a positive attitude.

• Knowledge of vendor relationship management, score cards and purchasing tools

• Computer skills including MS Office and experience using MRP/ERP system(s)

• Excellent time management and organization skills

• Excellent verbal and written communication skills

• Self-motivated and detail-oriented with a focus on improving our company's efficiencies and status.

• Must be able to speak, read and understand the English language
• Travel up to 10% to review our vendor partnerships.