Academic Coordinator, Intelligence Operations

The Academic Coordinator (Academic Programs Officer II) supports the strategic and operational goals of the Department of Intelligence Operations. This position manages academic program data analytics, leads and coordinates key departmental meetings and events, oversees academic scheduling, and serves as the primary liaison among faculty, staff, and students. The Academic Coordinator plays a vital role in ensuring timely communication, accurate data reporting, and streamlined academic program execution across multiple stakeholders.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Academic Program Coordination and Analytics

• Collect, analyze, and report weekly student analytics, including enrollment numbers and applicant-to-matriculant conversion rates.
• Update and maintain presentation materials such as slides for recurring staff meetings and leadership smartbook inserts.
• Track the academic calendar, course offerings, scheduled rooms, and report related deadlines to department leadership.

Assist in the Coordination of IIO Engagements and Meetings

• Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution.
• Serve as lead for the IIO Speaker Series, "Meet Your Major," and internship/information sessions.
• Assemble and review content for the IIO Newsletter and manage bi-annual "Dead Drop" releases.

Academic Communication and Liaison Duties

• Act as the academic point of contact for IIO faculty, internal university departments, and external partners.
• Support D2L course page setup and syllabus review each semester.
• Ensure consistent communication between academic stakeholders and assist with hiring coordination for IIO-affiliated positions.
• Assist in course and room scheduling, working with Academic Affairs as necessary.

Program Assessment and Quality Assurance

• Lead the development and execution of the academic timeline each semester.
• Track assessment standards and ensure curriculum committee submission are reviewed and submitted on-time.
• Assist with standard operating procedure (SOP) reviews and updates as needed.

Event and Project Management

• Oversee the planning, coordination, and outreach for academic-related events involving students, employers, and guest speakers.
• Maintain documentation, track deliverables, and ensure successful execution of assigned academic events and projects.

Knowledge, Skills, and Abilities

• Strong analytical skills for compiling and interpreting academic data.
• Proficiency in presentation tools (e.g., PowerPoint) and learning management systems (e.g., D2L).
• Excellent written and verbal communication.
• Ability to coordinate multiple projects and prioritize effectively under deadlines.
• Ability to work collaboratively across departments and with external stakeholders.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional-level experience.
• Minimum of 3 years of relevant academic or program coordination experience.

• Experience working within a college or university setting, particularly in environments involving both academic and sponsored project activities.
• Experience managing academic schedules, managing course and program changes, and coordinating with Registrar, Curricular Affairs, and faculty governance units.
• Demonstrates ability to manage multiple complex priorities in a fast-paced environment.
• Demonstrated experience with data collection and analysis, meeting facilitation, and academic stakeholder coordination.