Accounts Payable Coordinator

Recruitment Title: Accounts Payable Coordinator
Job Classification: 1888 - Executive Accounts Specialist

This is a PEAK position.

Work environment: Hybrid (minimum three days in the office)

Position Overview:
The University of Minnesota seeks an Accounts Payable Coordinator to support our Financial
Operation Center department within the Controller's Office. The Accounts Payable Coordinator
is responsible for performing general and routine accounts payable activities in support of a
portfolio of Resource Responsibility Centers (RRCs) in the Finance Operations Center (FinOps).
The Accounts Payable Coordinator communicates with other FinOps teams as needed, finance
professionals across the University, and suppliers outside the University to ensure appropriate
and timely support for RRCs. To succeed as an Accounts Payable Coordinator, you should be
professional, a team player, and attentive while being detail-oriented. You must be comfortable
with using technology such as TeamDynamix (TDx) and Google Suite and excel at both verbal
and written communication. Most importantly, an Accounts Payable Coordinator should have a
genuine desire to meet the needs of others across the institution. You will report to the
Accounts Payable Supervisor.

Job Responsibilities with % of time:
Accounts Payable (50%)
* Under general supervision process payments to suppliers: For a portfolio of RRCs,
receives and uses information from service requests to prepare and process payments.
Following University policy, business process, and FinOps Standard Operating
Procedures (SOPs):
* Conducts research and uses information and requests received to complete the
entry of vouchers into EFS accounts payable module
* Conducts research and uses information and requests received to process check
requests and special handling of checks, invoice digitization and documentation,
internal sales, receiving against purchase orders as needed, and payment
reconciliation.
* Reviews service requests for vouchers and identifies and resolves routine irregularities.
* Identifies transactions, policy, or system challenges that require escalation to ensure
successful resolution and accurate transaction entry.
* Pursuant to established business procedures, collaborates with accounts receivable
specialists to process transactions related to returned goods and credit memos.
* Understands, explains and applies established University accounts payable policy to
various scenarios.
* Adhering to SOPs, reviews and analyzes service requests submitted by departments
using experience or knowledge base, evaluate application of chartstrings, and ask
clarifying questions in order to complete the transaction.
* Works with Requesters to collect supporting documentation and completes check
requests, special handling requests, payment forms and other supporting
documentation as defined by policy and pursuant to FinOps SOPs.
* Following University business processes, gathers documentation, completes internal
forms, and makes requests to change / update the supplier file.
* In accordance with SOPs and the Voucher Manual, monitors transactions created to
ensure the activity is fully processed, routed through the approvals process, addresses
exceptions from match processes, and ensures budget exceptions are monitored and
addressed.
* Ensures supporting documentation is provided or created as instructed in University
policies, such as invoices or check request forms for supplier payments.
Corporate Card Reconciliation (35%)
* Uses information and requests received to process University Purchasing Card (PCard)
reconciliation entries and expense reports in the Expenses module of EFS in accordance
with established policies and business processes.
* Pursuant to established business procedures, collaborates with accounts receivable
specialists to process unallowable expense transactions as needed (PCard-related) or
process transactions related to returned goods and credit memos.
* Reviews service requests for PCard reconciliations and identifies and resolves routine
irregularities.
* Ensures supporting documentation, such as receipts, are provided or created as
instructed in University policies when reconciling PCards.

Professional Development (10%)
* Contributes to documentation of and participates in training for procedures for the
Finance Operations Center.
* Identifies and participates in opportunities for cross-training across Finance Operations
Center functions to maintain adequate coverage of all functions.
* Completes professional development, education, and training activities, consistent with
performing the responsibilities of the position. Completes continued learning and
development appropriate to work duties and for the pursuit of individual, unit, and
institutional success.
* Participates in staff development based on individual need including ongoing skills
training, DEI development, professional learning, service & scholarly activity, and
engagement & well-being.
* As an individual contributor, models and contributes to crafting an inclusive work
environment and encouraging a caring culture.

Other duties as assigned (5%)

Required Qualifications (please document on resume):
* High school diploma/GED and four years of general accounts transaction experience
* Ability to interact with standard technology platforms (e.g., chat, word processing, data
entry, email, internet browsing).
* Ability to read, interpret, and compile information according to prescribed methods.
* Ability to find solutions to routine technical or operational problems.
* Understands key accounts payable functions and other guiding concepts with
proficiency.
* Ability to work both independently and in a team environment.
* Ability to detect problems and report information to appropriate personnel
Preferred Qualifications (please document on resume):
* Knowledge of university policies and procedures involving accounts payable

Pay Range: $23.32 - $29.01; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

This application will remain open until filled.

Candidates for this position will have their applications reviewed in the following order:
1. Employees within PEAK Phase 3 who are eligible for Expression of Interest (EOI) will receive first consideration.
2. Employees within PEAK Phase 3 who are impacted by work moving through PEAK and apply by 11/21/25 will receive priority consideration after EOI.
3. Finally, all other University employees will be reviewed after the 11/21/25 priority date.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).