New

Program Coordinator - DOM Education, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Nov 06, 2025
Program Coordinator - DOM Education, College of Medicine Program Coordinator - DOM Education, College of Medicine Hiring Department: DOM Education Location: Chicago, IL USA Requisition ID: 1037563 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: November 12, 2025 Salary Range (commensurate with experience): $63,199.50 - 64,915.50 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Program Coordinator is responsible for the administration of the Department of Medicine's Internal Medicine Residency Training and Medical Student Elective Programs. The Program Coordinator will provide administrative support to Program Directors and various Associate Program Directors. Duties & Responsibilities: Residency Training Program Administration Coordinates the application interview process: maintains scheduling software, schedules faculty interviewers, trains users how to use program management systems, creates evaluations, and generates score reports. Maintains and updates Human Resource Smartsheets for graduate medical education appointments and regulatory compliance. Coordinates completing and tracking onboarding tasks for new residents: applications, licensure, contracts, certifications, and modules. Maintains New Innovations residency program management software: enters didactic schedules, tracks attendance, compiles data and generates reports, maintains BLS and ACLS certification records; compiles data and sends evaluation reports to residents; creates surveys, organizes data, and sends reports to leadership. Collaborates with and provides guidance to other education program staff to complete projects. Organizes orientation activities. Coordinates graduation dinner ceremony and organizes special events. Schedules and proctors in training exams. Medical Student Elective Program Administration Coordinates the 4th year medical student elective program, maintains elective rotation schedules for all divisions, communicates with coordinators to approve and drop electives, administers the visiting student application and approval system Credentials and onboards visiting national and international students and observers, and communicates with student faculty advisors. Faculty Support Coordinates semi- annual review resident meetings with faculty advisors; compiles and distributes faculty evaluations. Assists Directors in completing administrative paperwork for the residency program; drafts meeting minutes, memorandums, and letters of recommendation. Drafts and compiles information for the newsletter. Organizes calendars, schedules meetings, and provides general administrative support to Residency Program, Student Clerkship Director, and Associate Program Directors. Completes employment verifications. Fiscal Administration Makes purchases for Directors using T and P cards. Coordinates weekly business meals. Coordinates business travel arrangements. Reconciles purchases in Emburse. Purchases supplies in Ibuy. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: Bachelor's degree. A total of one (1) year (12 months) experience working within a health sciences educational program. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17193?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-36782c2c95aebb41ac957c2354a3e108