Early Career Administrative Support - Weapons and Forced Protection Programs, Onsite

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

We are seeking an Administrative Support professional to support the Weapons and Forced Protection Program that delivers mission-based projects with real world tangible impact to improving national security. A detail-oriented, positive, and proactive candidate is sought for this position on our team.

On any given day, you may be called on to:

• Work with stakeholders and executive teams to organize logistics for incoming tours, ensuring a seamless visitor experience.
• Provide logistical support for outgoing visits, especially with sponsors, and assist in setting up venues for meetings like Project Management Reviews (PMRs).
• Review and manage schedules, assist with conference room reservations, and confirm logistics for both internal and external visits to prevent conflicts.
• Work with team members to maintain a consistent and professional look for 6500 presentations and keep the repository updated.
• Organize shared drives and channels into a single repository for easier access to information.
• Help maintain and review common zipper plans quarterly for accuracy.
• Assist administrative staff in their daily tasks and promote a collaborative environment by sharing best practices to improve office efficiency.

Due to the nature of the work, the selected applicant must be able to work onsite.

$41,000 - $74,500

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

• High school diploma or equivalent; Or equivalent combination of education and relevant experience.
• Experience in the following:
  • Coordinate meetings, execute projects, and communicate/interact with support services.
  • Performs administrative support tasks for a specific function, project, or organization.
  • Gathers, collects, records, tracks, and verifies data and information from multiple sources.
  • Reviews and analyzes data and information and reconciles report discrepancies.
  • Uses common office software and proprietary software to compile and generate reports, statistics, timelines, tables, and graphs; to review status of projects and budgets; and to create presentations.
• Ability to obtain and maintain a DOE Q-level security clearance.

• Experience in the following:
  • Coordinate meetings, execute projects, and communicate/interact with support services.
  • Performs administrative support tasks for a specific function, project, or organization.
  • Skilled in identifying long-term goals and determining actionable steps to achieve them.
• Active DOE Q-level or DOD equivalent security clearance.
• Demonstrated ability to build and maintain trusting relationships.

The Weapons and Forced Protection Programs is responsible for planning, development, design, testing, implementation, and evaluation of complex physical security systems to protect critical national security assets and defense capabilities. The program delivers mission-based projects with real-world tangible impact to improving nation security. Projects are executed through SME's in the areas of risk analysis, intrusion detection, video assessment, communications, entry control, alarm communication and display, and response force planning. These SMEs are developed internally with extensive hands-on training and external educational opportunities.

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.