Facilities & Operations Technician

This role works independently and in coordination with the Music Operations Manager to maintain and manage School of Music facilities and equipment and oversees shipping and receiving for all departments within the Mosse Humanities Building. General duties include:

Building Maintenance:

• Performs routine facility inspections and monitors building cleanliness and functionality.

• Utilizes hand tools and basic equipment to build, install, repair, and maintain departmental equipment and infrastructure (music stands, music stand carts, whiteboards, office furniture, etc.).

• Coordinates with trades, craftspeople, and vendors, to determine scope and schedule of repairs and maintenance of departmental and Humanities Building spaces; coordinates and oversees annual departmental cleanings and refurbishing.

• Prepares and submits UW Madison Facilities Service Requests requests via wiscready.assetworks.

• Oversees disposal of departmental equipment and materials.

• Coordinates with FP&M custodial team to address urgent issues (plumbing, leaks, hazardous materials spills) and with 3rd shift custodial supervisor regarding ongoing or recurring cleanliness concerns.

Mailroom:

• Oversees and administers all facets of shipping and receiving for School of Music, Art Department, and History Department until their relocation out of the Humanities Building.

• Unlocks USPS mail room at start of day in order to allow USPS and Campus Mail staff access to that pickup/drop off space.

• Is present in shipping area to sign for packages that are not deliverable without a signature; coordinates with various administrators and staff to schedule bespoke pickups and drop-offs.

• Receives, records, sorts, and delivers, all incoming mail, packages, and parcels.

• Retrieves, processes, and organizes all outgoing mail.

• Operates and maintains postage meter to ensure accurate postage and appropriate departmental charges.

• Prints and adheres shipping labels from carrier's websites.

• As necessary, communicates with carrier to track missing or delayed shipments and coordinate specific times for deliveries.

• Forwards mail to emeritus faculty.

Material Management:

• Maintains inventory of departmental property no longer in use.

• Relocates property to appropriate short-term storage as needed.

• Schedules SWAP pickups and dumpsters/recycling drops-offs with appropriate campus entity in coordination with other Humanities Building departments.

• Arranges for short-term storage and collection by appropriate state agency of surplus chemicals, hazardous materials, and sensitive/confidential documents.

General Music Department Duties:

• Meets daily with Music Operations Manager to determine priorities; checks in with Music Operations Manager throughout the day to share updates and progress.

• At the start of each day, ensures all departmental classrooms and instructional spaces are unlocked and set for curricular activity.

• Assists new faculty in loading in personal belongings and equipment and setting up offices and teachings studios.

• Oversees intra-departmental office moves.

• Updates departmental mailbox assignments; creates and applies labels for same.

• Monitors inventory and coordinates purchases of School of Music supplies (office paper, toner, cleaning supplies, PPE, etc.) with Department Administrator and Financial Specialist.

• As needed, provides emergency access to School of Music spaces and General Assignment classrooms.

This position reports to the Music Operations Manager.

This is an in-person position, remote shifts are not available. The general hours are Monday-Friday 8:30-2:30pm. Off hours may be required for emergencies. This position is part time, 75% FTE.

• Receives, inspects, inventories, and distributes deliveries to appropriate entities under general supervision

• Assists trades, crafts, vendors, and technical staff with construction, design, and operational maintenance as needed

• Utilizes equipment to repair and maintain standard machinery, equipment, and facility property to prevent further damage and ensure optimal operation

• Performs routine facility inspections and monitors cleanliness

• Troubleshoots, escalates, and documents issues according to established policies and procedures

College of Letters & Science, Mead Witter School of Music

With 33 faculty, 26 full- and part-time instructional staff, and 24 administrative and technical staff, the Mead Witter School of Music is a comprehensive, leading school of music serving approximately 360 undergraduate majors and graduate students in BA, BS, BM, MM, MA, DMA, and PhD degree programs. Our community is committed to pursuing musical and scholarly excellence and to fostering an inclusive, diverse, and collegial environment. The School of Music is located in the Humanities Building on the campus of the University of Wisconsin-Madison, with performance and rehearsal facilities in historic Music Hall and the state-of-the-art Hamel Music Center.

This is a 12-month renewable, hourly position at 75% time. The expected starting hourly rate for this position is between $23.12 per hour and $26.44 per hour for highly experienced candidates. Actual pay will depend on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

• Previous experience working in a maintenance position

• Previous experience with equipment maintenance and repair

• Basic understanding of OSHA principles

• Excellent customer service skills

• Previous experience working with trades

• Previous experience in an educational setting

• Ability to work independently and self-direct

High School Diploma Preferred

Click the "Apply" button to start the application process. You will be prompted to upload the following documents:

-Resume

-Cover Letter

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all your documents in the attachment field.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Anne Brutosky
anne.brutosky@wisc.edu
608-263-4734

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.