Accounts Payable Specialist

Description

Accounts Payable / Support Specialist

Position Summary

As a Support Specialist this role will be responsible for a variety of tasks related to accounts payable and other accounting duties as assigned. This role will provide support to a variety of functions within the organization and to several members of the team. Daily interaction will be required with internal and external clients and customers in order to meet the demands of our business needs.

• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
• Responsible for a variety of accounts payable (A/P) duties such as statements, GL accounts payable, service A/P and researching A/P calls.
• Correspond and communicate with PSG vendors on a daily basis and complete vendor credit applications and requests for certificates of insurance as needed.

• Share in the responsibility with the rest of the team as being in the queue for answering incoming calls and allowing admittance into the building to visitors.
• Ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Purchase of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Responsible for processing the processing of mail services for the office to include postage for outgoing mail and distribution of incoming mail.
• Other projects and responsibilities may be added at the company's discretion.
• Provide support for annual audit, which may include research and reconcilement in order to meet auditor requirements.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Problem solving: Identify and resolve problems in a timely manner; gather and analyze information skillfully.
• Customer Service: Manages difficult client/customer situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to requests for service and assistance and meets commitments.
• Planning/Organizing: Prioritize and plan work activities and use time efficiently.
• Quality Control: Demonstrate accuracy and thoroughness monitor own work to ensure quality and apply feedback to improve performance.
• Quantity: Meet productivity standards and complete work in a timely manner.
• Adaptability: Adapt to changes in the work environment, manage competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability: Consistently at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance.
• Safety and Security: Observe safety and security procedures and use equipment and materials properly.

Requirements

Education and Training Requirements (licenses, programs or certificates)

• High school diploma or equivalent

• 2-3 years of previous A/P experience
• Intermediate level of computer literacy, specifically MS Word and Excel

• Travel to branches within the organization may be required from time to time.

The position requires the candidate to have the ability to lift approximately 15-20 lbs in assistance of loading, unloading and storing materials and equipment. The position will also require bending, climbing, pulling, pushing, balancing, kneeling, twisting, standing and climbing stairs and ladders.