New

Music Equipment and Concert/Events Assistant

Smith College
United States, Massachusetts, Northampton
10 Elm Street (Show on map)
Oct 16, 2025
If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu. Job Description Manage Music Department instruments, equipment, lockers, and the 'Wicked Loud' Music Room. Assist the Concert/Events Specialist with concerts and events by providing technical and production support. Develop a centralized equipment plan. This is a part-time, academic-year role that requires occasional nights and weekends, the ability to lift up to 50 pounds, and a valid driver's license. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment. Essential Functions: Manage Music Department Instruments: 50% Create and maintain a database of department instruments and equipment. Develop a documentation system describing equipment and its maintenance needs. Maintain department records for musical instruments and associated equipment. Systematize and manage a centralized check in/out process of lending instruments to students, tracking down unreturned borrowed equipment, and lost/damaged fees working with existing College policies. In collaboration with Academic Operations Coordinator, faculty, and ensemble directors, approve student use of instruments. Facilitate the movement of instruments and equipment. Coordinate and track instrument repairs and maintenance, instrument donations, and storage space. Manage Music Department Equipment: 30% Manage inventory of equipment used for department events, performances, and courses. Inventory and manage peripheral equipment. Oversee locker registration process. Maintain the Electronic Music Room, Digital Music Lab and Wicked Loud Music Room. Collaborate with faculty and staff to create and implement appropriate policies for use of these spaces. Event Support: 20% Work as part of a team to setup, and oversee events. Assist with training and directing students in front and back of house roles. Work with Concert/events Specialist to manage live streaming of events, other audio and video recordings, and stage setups and breakdowns. Support concert series and events programmed by the Concert Committee and faculty. Liaise between faculty, potential artists, and other event production partners. Coordinate instruments for rehearsals and performances. Perform other duties as assigned by management. MINIMUM REQUIRED Qualifications (education, experience, certifications, licenses, knowledge, skills) Associate's Degree in Music 1 to 5 years of experience in music and events management Valid driver's license Knowledge of: Musical instruments and equipment Skills Working knowledge of equipment and instruments Events and performance management experience Excellent oral and written communication skills Expert level skills in Google Workspace (Google Docs, Sheets, Calendar, Forms, etc.); proficiency in Microsoft Word, Microsoft Excel Proven ability to organize and prioritize work effectively, be detail oriented, take initiative and responsibility, be proactive, resolve problems, and manage multiple tasks Preferred Qualifications Bachelor's Degree in a related field Please attach/upload a current resume and cover letter in order for your application to be considered for this position. Position Type: Regular About Smith College Located in Northampton, MA, Smith College is one of the largest women's colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst.Students cross-enroll and faculty cross-teach across the Five Colleges. As set forth in our mission and values, Smith College is committed to promoting a culture of equity and inclusion among students, staff and faculty. The College will not discriminate in employment on the basis of age, race, color, ethnicity, national origin, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, genetic information, age, veteran status, physical or mental disability, or any other classification protected by law. Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination.