Office Manager/Project Coordinator

Qualifications:

Required:

• High school diploma or GED required
• 3+ years of administrative experience
• Ability to work with multiple project managers
• Initiative to work alone

Preferred:

• 5+ years of administrative experience
• 2+ years of construction experience

Skills:

• Strong verbal and written communication skills
• Positive attitude, strong work ethic, and innovative
• Ability to manage multiple tasks and prioritize effectively
• Strong team player
• Proficient in computer applications, including Outlook, Excel, Word and other construction software
• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidences
• View every interaction as an opportunity to add value and enhance relationships

Office and Travel:

Must be willing overtime as needed.

Responsibilities and Tasks:

• Efficiently and effectively process, organize, copy and file project management related forms and documents, including, but not limited to:




• Bidding Process (bid solicitations, bidder's list, issuance of bid documents, follow-up calls to subcontractors, etc.)
• Preconstruction support to estimating team & project team
• Processing of Submittals, RFI's, Project Schedule Updates
• Subcontracts, Professional Service Agreements, Purchase Orders, COI and Change Order Administration
• Project team correspondence and communications (i.e. meeting minutes, construction drawings, amendments, ASI's, CCD's etc.)
• Keep current set of plans updated (i.e., Bluebeam/Shared File Structure)
• Project finalization/close-out.
• Architect/Client based document management systems.

Physical Requirements:

The physical requirements listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position involves sitting for extended periods of time at employee's workstation and during meetings as well as while traveling, either by plane or car. Employee needs to be able to lift to 20 pounds as frequently as needed to move objects; dexterity to write and manipulate computer keyboard and mouse; ability to hear and speak clearly; and ability to distinguish between colors on graphs and charts.

Employee will be required to visit construction jobsites which may expose the employee to dirt, dust, uneven surfaces, outdoor weather conditions and extreme temperatures.