Administrative Assistant

Are you an Administrative Assistant looking to join one of the top companies in the Entertainment industry?

Are you looking to further your career and grow?

Do you have proven administrative experience in a corporate environment or project team?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Lake Buena Vista, FL. Interested?

Here's what you'd do:

• This role will provide administrative support to a client's Project Team.
• Acting as the primary contact for all incoming communication and ensuring interactions are handled professionally.
• Proactively managing team members' (if needed) calendars, coordinating meetings, planning, and executing travel arrangements.
• Ensuring daily prioritization of communication, meetings, and action items.
• Providing overall office administration and organizational task support, including maintaining the filing system, preparing expense reports, and processing workflow requirements through SAP.
• Managing all work with the highest degree of confidentiality - exercising discretion, judgment, and diplomacy.
• Displaying initiative, ingenuity, and constant communication as a consistent means of accomplishing the work.
• Monitoring the custodial services and alert management of any issues or concerns for resolution.
• Maintaining an inventory of office/trailer supplies on an ongoing basis and ordering (according to the client's process) depleted stock to ensure adequate supplies are on hand.
• Being proactive in assisting with visitors.
• Assisting in the coordination of the client's lead executive walks.
• Setting up conference rooms and tearing/down before and after meetings.

Here's what you'll get:

Pay: $21.11 - $22.95/hr.

Hours: 40 hours/week.

Length: Temp (12 months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 3 years of proven administrative experience in a corporate environment or project team.

• Bachelor's Degree.
• Minimum of 2 years of experience in an administrative-type role.
• Experience with Keynote, Workday, video teleconferencing and telepresence, Adobe Acrobat Pro, and Visio.
• Spanish language skills.
• Positive team player with an enthusiastic attitude and a good service orientation.
• Ability to communicate efficiently and effectively through demonstrated good verbal, written, and interpersonal skills.
• Ability to be proactive and self-motivated and anticipate the team's administrative needs.
• Demonstrated exemplary planning and organization skills - able to set priorities, manage details, and accurately follow through to meet all deadlines.
• Ability to make independent decisions and demonstrate good judgment in handling sensitive and confidential information issues.
• Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands, and change course of action quickly in a fast-paced environment.
• Demonstrated exemplary organization and time management skills.
• Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook, and the ability to learn new technologies and applications for MAC, iPhone & iPad.
• Good interpersonal skills to effectively work with different levels of management and their assistants in coordinating meetings, schedules, tours, and presentations.
• Ability to anticipate executive and non-executive level meeting needs, such as appropriate meeting room, chair/table set up, and catering.
• Good accountability for assigned tasks/projects and pride in work produced.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• Ability to be flexible with work schedule as needed (come in early or stay late).