Administrative Assistant I, Fleet Maintenance

Applications due by August 18, 2025

Goodwill of Colorado

Job Description

Pay: $15/hour

This position is eligible for Daily Pay! Work today, get paid today! We've partnered with DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule.

Work Schedule: Monday - Friday 9am - 2pm

Part-Time position is eligible for direct primary care coverage. In addition, these positions are eligible for paid time off in the form of vacation, sick, holiday, floating holiday, jury duty, and bereavement leave. All employees may also make pre-tax or post-tax (Roth) contributions to our retirement plan - must be 18 years of age to participate.

JOB SUMMARY:

The Administrative Assistant I, Fleet Maintenance will assist the Fleet Maintenance Department with receptionist and administrative functions. As the face of the Fleet Maintenance Department, this front-facing position is the customer's first impression of the department. This position greets customers either in person or via telephone and will assist them in a professional and efficient manner. This position will assist the department with clerical support, accounts payable duties, as well as scheduling customer appointments.

ESSENTIAL FUNCTIONS:

• Prepare and submit electronic invoices to various companies with billing software (e-Maintenance).
• Assist Fleet Maintenance Manager and department by researching and purchasing needed equipment, parts, etc.
• Assist in organizing vehicle records and follow up on vehicle maintenance requirements.
• Work closely with all customers to ensure clear understanding of their invoices and other communications.
• Keep track of repair parts/supplies and reorder when needed.
• Assist in comparing the cost of repairs and/or repair parts to ensure the greatest savings for Goodwill.
• Sign for incoming parts, ensuring that orders received are correct and complete.
• Must have strong work ethic, problem-solver, and team player.
• Ability to understand and follow all Goodwill safety standards and guidelines, and to read, comprehend, and follow Goodwill Employee Handbook, departmental manuals, and all numbered or supplemental memorandums.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A High School diploma or equivalent is preferred.

Experience:

• Previous administrative experience with fleet/vehicle maintenance billing, customer scheduling, ordering parts, etc.
• Previous Goodwill experience is preferred.

Other:

• Computer Skills include Word, Excel, Internet and inventory/billing software.
• It is preferred that the incumbent have excellent written and verbal communication skills and demonstrate the ability to interact with various types of internal and external customers.
• The incumbent must have the ability to work independently, to be resourceful and creative in problem solving.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses.

Goodwill participates in E-Verify. For more information on E-Verify, please contact DHS: 888-897-7781 or www.dhs.gov/E-Verify.

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Job Title: 844 - Admin. Asst. I, Fleet Maintenance Dept Number: 2110/2111

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Guide to Physical Requirements:

• Continuously (5-8 hours)
• Frequently (3-4 hours)
• Occasionally (1-2 hours)
• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - FREQUENTLY

CARRYING:

Heavy: 45 lbs & over - NEVER

Moderate: 15-44 lbs - OCCASIONALLY

Light: 14 lbs & under - FREQUENTLY

PUSHING/PULLING - OCCASIONALLY

REACHING:

Above Shoulder - OCCASIONALLY

At Shoulder - OCCASIONALLY

Below Shoulder - FREQUENTLY

TWISTING - OCCASIONALLY

BENDING - OCCASIONALLY

KNEELING/CRAWLING - OCCASIONALLY

SQUAT - OCCASIONALLY

CLIMBING:

Use of legs only (stairs) - OCCASIONALLY

Use of arms & legs (ladders) - OCCASIONALLY

HEARING - CONTINUOUSLY

VISION:

Visual, close - CONTINUOUSLY

Visual, distant - CONTINUOUSLY

Visual, depth perception - CONTINUOUSLY

HANDS/FINGERS:

Simple grasping - CONTINUOUSLY

Fine Manipulation - CONTINUOUSLY

Repetitive Movements - CONTINUOUSLY

WALKING - FREQUENTLY

STANDING - FREQUENTLY

SITTING - FREQUENTLY

SPEAKING - CONTINUOUSLY

OTHER, please describe -