Are you an Executive Assistant that is looking to join a toptier aircraft maintenance and military logistics company?
Are you looking to further your career and grow?
Do you have experience supporting a front office reception and assisting Chairmen/ Founders?
If you answered yes to those three questions, then apply today!
Acara Solutions is seeking highly qualified candidates to work on-site with our customer in Addison, Texas. Interested?
Here's what you'd do:
- Coordinate phone calls, emails, memos, and act as liaison between executives and internal/external stakeholders.
- Assist with newsletters, press releases, and executive headshots; lead special projects and events including writing, editing, and execution.
- Draft, edit, and manage internal and external correspondence and documentation.
- Schedule and coordinate meetings, board meetings, conference calls, and travel itineraries; create agendas, distribute materials, order catering, and take meeting notes with follow-up action tracking.
- Manage Executive's calendars, appointments (personal and professional), errands, reimbursement reports, and act as primary point of contact for internal/external communication; assist in volunteer and government affairs activities as needed.
- Oversee facilities, including scheduling maintenance, office inspections, inventory, office supplies, vendor coordination, and vehicle fleet management for the home office.
- Answer phones, greet guests, sign for packages, and provide a welcoming environment for visitors at the home office.
- Handle incoming and outgoing mail, including sorting, delivering, preparing letters, and coordinating with postal services.
- Organize corporate holidays, including holiday gifts, employee recognition events, and customer appreciation efforts in partnership with marketing.
- Assist the Chairman/Founder, President, COO, and Senior Executive Assistant with ad hoc tasks, special assignments, and operational support across departments.
Here's what you'll get:
- Pay: $85,000 - $110,000
- Schedule: Monday - Friday
- Length: Direct Placement
- A bonus for referring candidates who are hired
- A promising career in a growing industry
- Opportunities to innovate, collaborate, and empower yourself (and others)
Sound like a good fit?
APPLY TODAY!
About Acara Solutions
Acara is a premier provider of recruiting and workforce solutions-we help companies compete for talent. With a legacy of experience in a variety of industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.
Here's what requirements you'll need:
- Associate degree (AA) or equivalent from 2-year college or technical school
- 5 years Administrative Assistant experience
- 2 years of experience with Word, Excel, Publisher, Photoshop, Access, and creating PowerPoint presentations
Here's what sets you apart from other candidates that our clients prefer:
- Ability to read and interpret documents to write routine reports and correspondence and ability to use verbal communication and auditory senses.
- Attention to detail is critical- excellent communication skills with customers and employees
- Ability to apply concepts of basic math and deal with problems involving several concrete variables in standardized situations
- Ability to spend long hours sitting or standing and using office equipment and computers and occasionally lift/ move up to 10 pounds
- Ability to use verbal communication and auditory senses and apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Additional Information:
- Upon offer of employment, the individual will be subject to a background check and a drug screen.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
- Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a 'U.S. Person', as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
Apply
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Aleron
Jul 23, 2025