Senior Records Management Specialist (req-160)

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy; model high standards of ethics to provide a rewarding candidate experience; work hard, have fun, appreciate the strengths we all bring to the team; and empower our employees to create innovative and trusted results.

We are looking for a dynamic Senior Records Management Specialist to join our team for a client support position within the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)). The Records Manager will implement and oversee records management for the OSD P&R staff and support the director of operations in executing the records management mission. They will regularly collaborate and coordinate with stakeholders within the Department of Defense (DoD) and provide technical records management expertise. This individual is tasked with enhancing and overseeing the records management system, this role navigates the complexities of legislative and regulatory compliance while serving as a beacon of technical expertise and strategic foresight

This position will be on-site daily at the Pentagon.

• Provide management and direction of key components of the OUSD(P&R) records management program, addressing both core mission and administrative records across various mediums and formats
• Act as a senior technical expert on records management issues, advising senior program managers and ensuring senior management is informed on operational requirements, issues, and regulatory matters
• Develop and implement records management processes, procedures, and controls, including compliance reviews and process improvement recommendations
• Facilitate communication among offices regarding records, information, and risk management
• Formulate guidance and training for record-keeping, aligned with strategic plans and records management standards
• Research industry trends and develop strategies for program implementation and improvement
• Conduct assessments of electronic systems and hardcopy records, and develop and execute project management plans for compliance achievement
• Coordinate with program managers to ensure records management compliance in accordance with DoD policy and the Federal Records Act
• Manage information content throughout its life cycle, including the identification and disposition of records as per Federal policy
• Ensure the development and maintenance of effective administrative controls for maintaining and safeguarding records
• Support the reduction of OUSD records holdings through the identification of records that have met their disposition date and facilitation of the disposition process
• Ensure that OUSD P&R personnel are knowledgeable and kept current about records management principles and requirements, and that they receive records management training appropriate to their needs
• Additional responsibilities as assigned

• Active Secret Clearance is required; ability to hold TS Clearance or upgrade to TS Clearance
• Bachelor's Degree in Business, English, Journalism, or a related field is required
• Minimum of 8 years of relevant experience
• Experience in government contracting, especially with DoD in support of the Office of the Secretary of Defense, is highly valued
• Former military records management experience required
• Federal Records Management certifications preferred, such as NARA Federal Records Management Training Certificate, DoD Records Management Training (via DISA or JKO), Certified Records Manager (CRM), ARMA Records Management Certificate, or AIIM Certified Information Professional (CIP)
• In-depth knowledge of records management laws and policies, including the Federal Records Act
• Experience managing both electronic and hardcopy records
• Ability to develop and implement records management strategies, policies, and procedures
• Strong project management and risk assessment skills
• Excellent written and verbal communication skills
• Proven ability to advise senior leadership and engage with a wide range of stakeholders
• Experience delivering records management training to staff

CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team, is competitive with market rates, and promotes your financial security and personal well-being. The annual salary range for this role is $110,000 - $125,000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer, including location, qualifications, experience, and skills.

• Performance Bonuses
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan (Traditional and ROTH)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• 11 Federal Holidays
• Parental Leave
• Commuter Benefits
• Short Term & Long Term Disability
• Training & Development
• Wellness Program
• Community Outreach Initiatives

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the RecruitingTeam@cathexiscorp.com.