Admissions Coordinator

Rutgers University

life insurance

United States, New Jersey, Piscataway

Jul 02, 2025

Position Details

Position Information

Recruitment/Posting Title	Admissions Coordinator
Job Category	Staff & Executive - Admissions
Department	SHP-Physician Asst Studies
Overview
Posting Summary	Rutgers School of Health Professions ( SHP) is seeking an Admissions Coordinator to work in the Physician Assistant Studies Department. In collaboration with the program director (PD), the Admissions Coordinator will oversee, coordinate, and participate in admissions, recruitment and alumni relations for the Physician Assistant Program. These responsibilities include the development and maintenance of ongoing program assessment and accreditation related to these tasks. The Admissions Coordinator will also provide high-level support to additional strategic and administrative requirements for the program, as needed. Essential duties and responsibilities include the following: Develop, coordinate, and participate in all admissions processes including screening, interviewing, decision making, and notification. This includes assignment of responsibilities to faculty and staff, and the training and support of CASPA users. Coordinate the development of new and the periodic review of existing admissions policies. Update the centralized application portals (including WebAdmit, CASPA BANNER, CAS, and CRM). Develop and support implementation of targeted annual recruitment strategy based on PA Program's mission, goals, and values. Develop, coordinate, and seek faculty/student participation in annual recruitment activities, including but not limited to PA Program Information sessions. Attend several recruitment events per year, sometimes after hours or on weekends, requiring modification to normal work hours. Create and disseminate regular admissions cycle applicant status reports to PD and others. Create recruitment, admissions, and assessment reports that include data (from multiple sources), analysis, and recommendations to improve program practices and explore growth opportunities.
FLSA	Exempt
Grade	22S
Salary Details
Minimum Salary	61512.000
Mid Range Salary	73603.000
Maximum Salary	87239.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	37.5
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree plus 2 years of administrative experience required.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be PC literate with proficiency in Microsoft Office Suite, specifically word processing, spreadsheets and database software. Must be able to interact with a diverse faculty and student body. Must have advanced oral and written communication skills. Must be comfortable giving presentations to large groups of people. Must be able to multitask. Responsibilities occasionally require an adjusted work schedule and evening and/or weekend hours. Valid driver's license required.
Preferred Qualifications	Experience in an academic setting and/or admissions of a healthcare program strongly preferred. Experience in undergraduate or graduate program recruitment is preferred. Experience with data collection and assessment preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Ability to sit at a computer for long periods of time. Ability to carry up to 20 pounds and set up displays for events. Ability to drive between campuses and to external sites. WORK ENVIRONMENT: Busy office environment. Occasional off-site travel to events.
Special Conditions

Posting Details

Posting Number	25ST1447
Posting Open Date	07/01/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details	RWJMS Research Tower 675 Hoes Lane West Piscataway, NJ 07747

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement