Supervisor of Operations- Facilities & Services

The department of Facilities & Services at West Virginia University is currently accepting applications for a Supervisor of Operations.

About the Opportunity:

Under the general supervision of the Assistant Director, or Operations Coordinator, the Supervisor Campus Services organizes, schedules, coordinates, and supervises work assignments in the Operations Unit of the Facilities Management Department. Shall supervise all Senior Campus Service Workers, Campus Service Workers, Maintenance Workers. Responsible for cleaning and maintenance in all buildings assigned. Ensures the completion of all custodial services.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What you'll do:

• Shall supervise the daily activity of all Campus Service Workers and Senior Campus Service Workers in general and specific building services functions. Shall make frequent evaluations as to the performance of all custodial personnel assigned under their jurisdiction. Shall demonstrate to employees the work methods and operations of equipment as required for safe and efficient performance of their duties. Shall inspect Campus Service Workers assigned facilities and equipment. Coordinates repair work with the maintenance unit. Communicates with students, student staff, and faculty to schedule work and service requests. Shall develop a working knowledge of the physical facilities and supporting equipment such as air-conditioning/heating systems, electrical control panels, lighting and plumbing systems necessary to make minor adjustments from normal operation and to correctly respond to possibly emergency situations. Assists the AD in identifying and prioritization of deferred maintenance projects. Interviews applicants and makes recommendations on candidate selection. Works with Operations Coordinator and HR to counseling and discipline employees. Performs annual employee performance appraisals.
• Supervises the cleaning and maintenance of interior and exterior appearance of all building and grounds.
• Shall maintain employee time records in accordance with WVU HR, Shared Services and State compensation policy guidelines. Responsible for monitoring the electronic time recording system to ensure that employees are paid correctly, and that their sick and vacation balances are routinely reconciled and remain accurate.
• Uses various software systems to maintain automated inventory of all furnishings, equipment and supplies. Utilizes electronic work order system to order operational supplies. Ensures materials are received in quantities ordered and periodically checks materials for quality assurance. Monitors personnel budget expenditures to ensure temp, contracted and fulltime staff are not working in excess of available allotted annual funding.
• Monitors material orders by staff to ensure set annual budget is efficiently utilized and that sufficient funds are maintained to cover all 12 months of the fiscal year. Assists Operations Coordinator in forecasting future operational budgets.
• Routinely monitors electronic work system for work requests. Prioritizes and assigns work orders to staff. Documents results in work order system.
• Shall arrange work shifts and schedule any special assignments as required to ensure all housekeeping requirements are met. Shall evaluate and select new cleaning products, materials and equipment. Shall conduct frequent inspections of all assigned areas to ensure all work is carried out in proper and orderly manner in compliance with WVU standards. Shall determine requirements for special set-up or arrangements in buildings assigned, through direct contact with sponsoring organizations. Shall be responsible for ordering, securing, and distributing supplies, and submit those requisitions to the warehouse to ensure that all materials are on hand for every job.
• Continually monitors and makes staffing scheduling adjustments to meet routine facility responsibilities and special WVU sponsored and or community events.
• Assists in evaluating and selecting new cleaning products, materials and equipment.
• Shall conduct frequent inspections to ensure all work is completed safely, uniformly and in a timely fashion and to WVU standards.
  Schedules and implements the unlocking/locking of individual buildings, classrooms and meeting rooms. Ensures these areas are ready for occupancy.
• Inspect all facility rooms / spaces for condition in regard to safety, sanitation, and maintenance. Documents findings, creates work orders, assigns tasks, and if necessary, initiates billing.
• Routinely inspect all facility rooms and spaces to ensure there are no safety, sanitation, or maintenance issues. Documents findings, creates work orders, assigns tasks, and if necessary, initiates billing.

Pay Grade: 15

Hours: Sunday - Thursday 5p-1a

• High School diploma or GED required.
• Associates degree preferred
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  A minimum of three (3) years in each of the following:

  
  
  
  
  • Personnel management experience required. Experience supervising 6 or more employees is preferred.
  • Experience in custodial equipment, chemicals and procedures
  • Budget management and purchasing experience
  • Experience using computers and various software programs
  
  
  
  
• A minimum of one (1) year in the following:
  
  
  
  • Experience using electronic time management systems is highly preferred
  
  
  
  
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills & Abilities:

• Knowledge and ability to interpret all appropriate safety codes, electrical codes, etc.
• Knowledge of warehousing functions.
• Knowledge of all types of industrial cleaning equipment and power tools, including proper repair and maintenance of such equipment.
• Must have knowledge of building operations management, general maintenance systems, and housekeeping techniques.
• Must have supervisory skills and the ability to communicate and resolve employee issues.
• Must have the ability to develop detailed records and plans to meet operational needs. Possess the ability to prioritize and delegate duties.
• Must have office and organizational skills.
• Must be able to effectively manage multiple activities and/or projects simultaneously and work in a high change environment.
• Shall be able to gain a working knowledge and understanding of systems throughout the facilities to include HVAC, plumbing, electrical, light, fire, building security, cable TV, data/telephone, and elevator systems.
• Must have technical knowledge of blood borne pathogens, molds and hazardous microbes in order to ensure proper disinfection and personal safety.

Physical Effort:

• General good stamina, standing, lifting 50 lbs or greater, carrying, bending, and stooping.

• Valid State Driver's License

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.