New

Admin Support Specialist - Temporary

University of North Carolina - Chapel Hill

$17.00 - $21.00/per hour

United States, North Carolina, Chapel Hill

104 Airport Dr (Show on map)

Jun 30, 2025

Posting Information

Department	Sch of Inform and Libr Science - 370101
Career Area	Administrative/Clerical Support
Posting Open Date	06/30/2025
Application Deadline	07/07/2025
Position Type	Temporary Staff (SHRA)
Position Title	Admin Support Specialist - Temporary
Position Number	20071414
Vacancy ID	S025651
Full-time/Part-time	Full-Time Temporary
Hours per week	40
Work Schedule	Monday - Friday, 8:00 AM - 5:00 PM
Position Location	North Carolina, US
Hiring Range	$17.00 - $21.00/per hour
Proposed Start Date
Estimated Duration of Appointment	6 months not to exceed 11 months

Position Information

Be a Tar Heel!	A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit	The School of Information and Library Science ( SILS) seeks to advance the profession and practice of librarianship and information science, to prepare students for careers in the field of information and library science, and to make significant contributions to the study of information. We educate innovative and responsible thinkers who will lead the information professions. These future leaders will be equipped to discover principles and impacts of information, create systems, techniques, and policies to advance information processes and services, and advance information creation, access, use, management and stewardship to improve the quality of life for local, national, and global communities. The School's programs are among the top ranked by the US News and World Report, and the School is internationally known for its outstanding research, teaching, and service. We offer multiple Bachelor, Masters, and Doctor of Philosophy degrees as well as a variety of dual degree, professional, certificate and online programs for personal enrichment at any stage of a students' academic career (https://sils.unc.edu/programs). We are a proud interdisciplinary campus partner leading the Carolina Health Informatics Program ( CHIP); Center for Information, Technology, and Public Life ( CITAP); and The Knowledge Trust. We have proudly staffed the Environmental Protection Agency ( EPA) Library since 1975. The Carolina Health Informatics Program ( CHIP) is an interdisciplinary research and training program that plays a key role in fulfilling UNC-Chapel Hill's commitment to improving human health through health informatics research, data sharing, development, and education. We draw faculty, health care professionals, and students from across the UNC campus to conduct basic and translational research and to offer graduate training in health informatics for scientists across the disciplines and for clinicians in medicine, nursing, public health, dentistry, and pharmacy. The Center for Information, Technology, and Public Life ( CITAP) is a research center dedicated to understanding the growing impact of the internet, social media, and other forms of digital information sharing in the context of the people who design, use, and govern them. CITAP conducts original research that illuminates how people, technology, and power intersect. Our topics of study include: how inequalities are coded into new technology systems, networked communities and how people come together online, platform governance, and identity and disinformation. We take a holistic approach grounded in history, society, culture, and politics to the study of technology platforms and information systems. Located in Research Triangle Park ( RTP), SILS provides professional library services to the EPA's largest research facility, where investigators focus on air pollution and its effects on human health and the ecosystem. The Library's collections and services provide exposure to and experience with a wide range of materials, including biomedical, toxicological, and chemical information; engineering literature; government documents; and basic management and computer information. The EPA- RTP Library internship has been a cornerstone of the library's service model since 1975. The library is staffed by a mixture of full-time professional librarians and up to eight graduate student interns.
Position Summary	The Administrative Support Specialist plays a vital role in ensuring the smooth operation of the SILS administrative office by managing daily office procedures, coordinating academic and administrative functions, and maintaining business continuity. This 100% in-person position also serves as the Events Coordinator and Facilities Coordinator, while providing direct support to the Associate Dean of Academic Affairs. The role involves regular interaction with students, faculty, staff, and guests, requiring a high level of professionalism and responsiveness. The specialist must effectively analyze, prioritize, and manage multiple complex and often confidential tasks. This includes making informed recommendations to improve workflow, handling verbal and written communications, and ensuring timely completion of assignments despite frequent interruptions. Success in this role demands precision, adaptability, and the ability to operate with discretion in a dynamic environment where priorities shift based on the evolving needs of the school and its strategic partners.
Minimum Education and Experience Requirements	High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience	Intermediate knowledge and application of office practices and procedures. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Intermediate computer skills. Effective phone etiquette skills. Must be able to communicate effectively in both written and verbal form. Must maintain confidentiality of work-related information and materials. Ability to work independently and have a clear understanding of accountability. Significant grasp on appropriate escalation when issues arise. Ability to perform work functions during the span of SILS Office hours, currently 8:00 AM - 5:00 PM Personal Computer and other equipment associated with a general office environment (copier, telephone, fax, etc.). A variety of word-processing, spreadsheet, database, e-mail, and presentation software. Combined skills in understanding, counseling, and/or influencing people are important in achieving job objectives, causing action, understanding others, or changing behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
Preferred Qualifications, Competencies, and Experience	Experience using university systems such as PeopleSoft, ConnectCarolina, InfoPorte, or similar enterprise platforms. Comfort with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and event coordination tools. Demonstrated ability to manage complex calendars, schedule meetings, and coordinate logistics for events and academic programs. Experience handling confidential information with discretion and professionalism. Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Familiarity with university policies, procedures, and academic operations. Experience supporting senior leadership or academic administrators. Knowledge of facilities coordination or space management in an academic setting.
Special Physical/Mental Requirements	Ability to spend extended periods of time in front of the computer with or without reasonable accommodation. Ability to move up to 30 pounds and regularly move/maneuver between and throughout campus buildings with or without reasonable accommodation.
Campus Security Authority Responsibilities	Not Applicable.
Special Instructions
Quick Link	https://unc.peopleadmin.com/postings/303282
Temporary Employment Policies	Temporary Employment Policies

Posting Contact Information

Office of Human Resources Contact Information	If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement	The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.