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Accounting Assistant I

Rutgers University

life insurance

United States, New Jersey, New Brunswick

Jun 10, 2025

Position Details

Position Information

Recruitment/Posting Title	Accounting Assistant I
Job Category	URA-AFT Administrative
Department	SEBS - Business Office
Overview	The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Accounting Assistant I for the Business Office department within the Rutgers School of Environmental and Biological Sciences. Reporting to the Business Manager III Supervisor and under general supervision he is responsible for the financial administration of all funding sources. Among the key duties of this position are the following: Processes various financial documents and data. Reviews data consistent with a basic understanding of the business unit's mission, vision, role, and goals, and the tasks and responsibilities of the Accounting Assistant I concerning achieving unit goals. Coordinates work which may include personnel, purchasing, and academic support. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Works independently on expenditure analyses, prepare spreadsheets for grant closeouts, and reconcile monthly expenditure reports. Collaborates with the Business Manager and the SEBS Business Office to ensure that actions have appropriate documentation, justification, backup, and approval. Interacts directly and independently with department personnel to obtain funding sources and details supporting purchases, travel, expense reimbursement requests, and other financial actions.
FLSA	Nonexempt
Grade	04
Salary Details	$57,356 - $65,959
Minimum Salary	57356.00
Mid Range Salary	71372.00
Maximum Salary	85388.00
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience demonstrating knowledge and understanding of generally accepted accounting principles and practices. A minimum of two years of relevant experience in a financial/accounting function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills, and computer literacy. Strong communication/organizational skills. Work to be done is professional-level work that requires knowledge of financial/accounting work and practices, the basic application and use of concepts, theories, and terminology of the unit administration, and serving as a liaison for the Business Office. A strong familiarity with Generally Accepted Accounting Principles and Practices (GAAP), Federal, State, and University accounting policies and practices/procedures, and a good understanding and application of concepts, theories, principles, practices, and terminologies in applied accounting.
Preferred Qualifications	Prior experience with Oracle applications, familiarity with federal granting agency policies and procedures, and financial reporting experience.
Equipment Utilized	Proficient in Microsoft office, Microsoft Teams, Webex, Zoom, Adobe Acrobat, DocuSign and Tableau.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST1208
Posting Open Date	06/10/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Cook (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement