Lead Mailroom Administrative Officer

UCLA Health is seeking a Mailroom Lead to support and
oversee daily operations in the Faculty Practice Group (FPG) mailroom.
Reporting to the Office Manager, the Mailroom Lead will serve as the team
leader, assigning and distributing tasks while ensuring timely and accurate
processing of all incoming and outgoing mail. This includes supporting
functions such as front desk, scanning, correspondence, and faxes.

The Mailroom Lead will monitor workflows, guide staff, track
quality metrics, and assist with process improvement. This role also requires
strong organizational skills, effective communication, and the ability to
support mailroom operations across multiple departments.

In this role, you will:

• Assign
  and distribute mailroom tasks, including sorting, stamping, and
  distributing incoming and outgoing mail.
• Provide
  guidance and oversight on daily operations, ensuring accuracy and
  timeliness in processing mail, live checks, credit card payments, and
  guarantor statements.
• Coordinate
  Iron Mountain deliveries and pickups for various departments.
• Act as
  an in-house courier and support supply inventory management.
• Assist
  with office and facility needs, including coordination with vendors and
  support for building management operations.
• Enforce
  5S compliance and ensure ergonomic safety standards are upheld in all
  workspaces.
• Support
  administrative coordination for equipment service requests and clerical
  supply ordering.

Salary Range: $29.42 - $42.14 hourly

We're looking for a detail-oriented and dependable
administrative leader with:

• Previous
  mailroom experience, required.
• Ability
  to maintain confidentiality of sensitive information.
• Ability
  to lift up to 35 pounds.
• Proficiency
  in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge
  of billing information, claim forms, referrals, authorizations, and
  benefit forms.
• Familiarity
  with CareConnect and BruinBuy applications.
• Ability
  to work under pressure in a fast-paced environment with minimal
  supervision.
• Strong
  communication and interpersonal skills.
• Experience
  coordinating with vendors and managing office logistics.
• 2-5
  years of managerial/lead experience, highly desired
• Excellent
  organization, multitasking, and planning skills.