Contracts Specialist

Summary:
This position provides daily and on-going contracting and procurement support within Pacira BioSciences, Inc., with specific focus on the procure-to-pay (P2P) process and contract administration. The position requires strong attention to detail and a high level of organization. The Contracts Specialist will play a critical role in ensuring efficient and effective purchasing, contract administration, and compliance within the organization. This person will work with Business stakeholders, Procurement team members, Legal and Finance to manage the preparation, negotiation, and execution of contracts across the organization. The ideal candidate will have strong research, negotiation, and contract management skills. The candidate will have a sense of urgency and a strong business acumen.

Essential Duties & Responsibilities:
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.
* Draft, review, and manage Statement of Work (SOWs) and contracts using approved templates, including CDAs, service agreements, vendor contracts, and other agreements.
* Negotiate contract terms and modification with vendors to ensure compliance with organizational standards, while managing amendments and changes throughout the contract lifecycle.
* Collaborate with Legal, procurement members, and business stakeholders to ensure contract terms align with business objectives while achieving the best pricing, terms and conditions.
* Track contract timelines, renewals, obligations, and deliverables to ensure compliance and take timely action.
* Create Contract Request in Ariba P2P and manage the process to ensure timely completion of contracts and SOWs.
* Maintain and update supplier databases, contracts, and documentation.
* Support cost-saving initiatives and process improvement projects.
* Ensure all contracts comply with applicable laws and internal policies.
* Coordinate with internal stakeholders and suppliers to resolve any contractual issues or disputes.
* Support contract negotiation and provide recommendations to reduce risk and enhance value.
* Assist in the P2P process, including requisition creation, purchase order tracking, and invoice reconciliation.
* Function as a superuser in Ariba, supporting end-users, troubleshooting system issues, and providing guidance on procurement best practices.
* Assist in onboarding and managing vendor relationships, ensuring proper documentation and system setup.
* Collaborate with finance, legal, and other relevant departments to streamline procurement and contracting processes.

Supervisory Responsibilities:
This position does not have supervisory responsibilities.

Interaction:
The incumbent works closely with employees in finance and legal as well as the department to which they are assigned to provide support and updates on contract processing issues.

Education and Experience:
* Bachelor's degree in Business, Supply Chain, Legal studies, or Paralegal certification
* 1-2 years of experience in procurement, purchasing, contract management, or related functions preferred including drafting contracts and SOWs using templates.
* Experience with Ariba or other procure-to-pay system is a plus.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities:
* Strong organizational and multitasking skills with great attention to detail
* Basic understanding of business contracts, procurement processes and risk management
* Eager to learn and develop expertise in procurement and contract administration.
* Excellent communication and negotiation abilities.
* Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement.
* Excellent communication and interpersonal skills to work effectively with internal and external stakeholders.
* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
* Experience in Ariba or other P2P/contract management software preferred.

Physical Demands:
Ability to safely navigate and work in office environment consistent with pharmaceutical industry. Moderate noise level, work in cubicles. While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms, and stoop. Close vision and the need to focus on computer screen, use of hands, fingers, and wrist to type on keyboard and manipulate mouse.

Work Environment:
Typical office setting, staff in cubicles, noise level is moderate with consistent printer, telephone ringing and conversation. Employees are in a cubicle setting when in the office.

• Medical, Prescription, Dental, Vision Coverage
• Flexible Spending Account & Health Savings Account with Company match
• Employee Assistance Program
• Mental Health Resources
• Disability Coverage
• Life insurance
• Critical Illness and Accident Insurance
• Legal and Identity Theft Protection
• Pet Insurance
• Fertility and Maternity Assistance
• 401(k) with company match
• Flexible Time Off (FTO) and 11 paid holidays
• Paid Parental Leave

EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.
Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira.