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Accounts Payable Specialist

Professional Aircraft Accessories

United States, Florida, Titusville

7035 Center Lane (Show on map)

May 09, 2025

POSITION SUMMARY

The accounts payable specialist is accountable for verifying proper payment approval and processing payments in a timely manner. This position will perform any combination of routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting records.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Review and verify daily receiving including matching and authorizing purchase order and proofs of receipt.
Match order forms with invoices and record necessary information.
Process payments for vendor invoices as well as research vendor requests for payments, contact vendors for missing invoices and update the vendor master file.
Calculate and prepare checks, ACHs, and wires for inventory, utilities, taxes and other payments.
Compile statistical, financial, accounting or auditing reports and tables pertaining to expenditures, accounts payable and employee expense reports.
Complete daily/weekly/monthly reports along with completion of periodic audits as requested.
Operate computers programmed with accounting software to record, store and analyze information.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Check figures, posting and documents for correct entry, mathematical accuracy and proper codes.
Comply with federal, state and company policies, procedures and regulations.
Code documents according to company procedures.
Reconcile or note and report discrepancies found in records.
Perform general office duties such as filing, answering telephones and handling routine correspondence.
Perform other duties as assigned.

POSITION QUALIFICATIONS
Competency Statement(s)

Self-motivated - Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
Accountability - Ability to accept responsibility and account for his/her actions.
Accuracy - Ability to perform work accurately and thoroughly.
Analytical Skills - Ability to use thinking and reasoning to solve a problem.
Communication, Oral - Ability to communicate effectively with others using the spoken word.
Communication, Written - Ability to communicate in writing clearly and concisely.
Conceptual Thinking - Ability to think in terms of abstract ideas.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Decision Making - Ability to make critical decisions while following company procedures.
Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
Financial Aptitude - Ability to understand and explain economic and accounting information, prepare and manage budgets, and make sound long-term investment decisions.
Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Reliability - The trait of being dependable and trustworthy.
Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
Responsible - Ability to be held accountable or answerable for one's conduct.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

SKILLS & ABILITIES
Education: Associate degree (two-year college or technical school) required Field of Study: Accounting/Finance

Experience: 3 plus years of experience in accounts payable with GL experience.

Computer Skills: Moderate understanding of Excel as well as all other Microsoft Office applications.

GP accounting software background a plus.