Administrative Assistant III

Administrative Assistant

Creative Operations Team

This is a 12-month, full-time (40 hours/week), hybrid contract role located in Cupertino, CA.

We are seeking a highly organized, resourceful, and adaptable Administrative Assistant to support several Senior Managers within our Creative Operations organization. This individual will play a key role in keeping operations running smoothly across multiple teams and time zones. The ideal candidate is a proactive team player with a passion for supporting creative teams and senior leadership in a fast-paced, high-tech environment.

-4+ years of experience supporting Senior Managers or cross-functional teams in an administrative or coordination capacity

-Passion for supporting creative operations with a strong foundation in scheduling, coordination, and communication

-Proficient in calendar management tools (e.g., Google Calendar, Outlook), expense reporting systems, and video conferencing platforms

-Familiar with working across distributed teams and international time zones

-Skilled in collaborating with cross-functional teams and executive-level stakeholders

-Able to work independently and manage multiple shifting priorities simultaneously

-Flexible and adaptable to changing schedules, timelines, and stakeholder needs

-Strong written and verbal communication skills with exceptional attention to detail

-Experience planning team events, meetings, and offsites a plus

In this role, you will support several senior leaders and their teams by managing calendars, coordinating meetings, arranging travel, and organizing team communications.

You'll partner with cross-functional teams across Cupertino, Culver City, New York, EMEA, and APAC regions to drive effective scheduling, meeting planning, and information flow. This includes:

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  Heavy calendar management and schedule prioritization across multiple time zones

  
  
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  Adjusting and rescheduling meetings in real time due to last-minute conflicts

  
  
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  Coordinating with other executive assistants to arrange leadership meetings

  
  
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  Booking travel and submitting expense reports

  
  
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  Supporting select meetings by note-taking and tracking action items

  
  
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  Assisting with logistics for on-site team meetings, events, and offsites

  
  
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  Coordinating with local site teams and corporate events teams

  
  
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  Supporting internal communications and team updates

  
  

You will also support the broader administrative team by collaborating and backing each other up as needed, contributing to the overall success and experience of the Creative Operations team.

-Bachelor's degree or equivalent practical experience

-Background in administrative support for creative or high-tech teams preferred

-Experience working with distributed and international teams

Please include your resume when applying.

This opportunity is located in Cupertino, CA, and requires hybrid work (on-site presence as needed).

The pay for this W-2 position ranges from $55.00 - $58.00 per hour.

This position may be eligible for benefits such as PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length-of-service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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