EVENTS SPECIALIST

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees' entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

The Events Specialist supports the planning and execution of OCHIN and its subsidiaries internal and member-facing events that advance engagement, knowledge sharing, and community building across our collaborative. This role also coordinates sponsorship activities to support events and programming. This individual is well-organized, flexible, adaptable, and resourceful.

This is a matrixed position, reporting to OCHIN's Manager of Events for OCHIN-related events and consulting with OSIS' Chief Operating Officer for OSIS-related events.

Essential Duties

Event Support and Execution:

• Assist with the planning, logistics, coordination, and execution of a wide range of events, including in-person and virtual gatherings for members and staff.
• Support key aspects of event planning, including timelines, registration processes, communications, run-of-show documents, and logistical support.
• Develop and maintain event documentation, including schedules, checklists, and contingency plans.
• Select and secure venues that meet the specific needs and vision of each event.
• Coordinate internal team involvement, including speakers, facilitators, and technical staff.
• Ensure all events are executed smoothly and consistently reflect OCHIN's mission, values, and brand.
• Track and analyze event performance metrics, including attendance, engagement, and satisfaction.
• Serve as a point of contact for member organizations participating in events (e.g., speakers and exhibitors).

External Sponsorship Coordination:

• Identify, vet, and coordinate sponsorship opportunities that align with OCHIN's strategic priorities and values.
• Track and manage sponsorship deliverables, including sponsor communications, event attendance, exhibit hall logistics, and branding requirements.
• Collect and summarize feedback from events and attendees to inform future sponsorship strategies and improvements

Conference Attendance Management:

• Assist with OCHIN's internal conference attendance process, including coordinating staff participation and supporting the approval workflow.
• Collect post-conference feedback and lessons learned to support continuous improvement in conference engagement and impact.

Other Duties:

• Assist with projects and other work as assigned by leadership.

• Minimum of 3 years of experience in large event coordination
• Associate degree in applicable major preferred
• Talent in organizing, prioritizing, and multitasking; thrives under pressure to meet deadlines
• Proficient communication skills: the ability to create clear, concise content that resonates with a variety of audiences
• Strong administrative and organizational skills
• Experience with Adobe Acrobat, Microsoft programs, and Zoom
• Experience with Cvent event management software preferred
• Project management experience preferred

COVID-19 Vaccination Requirement

To keep our colleagues, members, and communities safe, OCHIN requires all employees-including remote employees, contractors, interns, and new hires-to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date.

Work Location and Travel Requirements

• OCHIN is 100% remote organization.? Work from home requirements are:
• Ability to work independently and efficiently from a home office environment
• High Speed Internet Service
• It is a requirement that employees work in a distraction free workplace
• Travel may be required to support our member organizations on-site based on business requirements for OCHIN
• We offer a comprehensive range of benefits. See our website for details: https://ochin.org/employment-openings

Equal Opportunity Statement

OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate on the basis of race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

Base Pay Overview

The typical offer range for this role is minimum to midpoint (min $63,843 - mid $-79,804), with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.