New

Lead Administrative Assistant

Appalachian State University

$43,542 - $46,643

United States, North Carolina, Boone

287 Rivers Street (Show on map)

May 09, 2025

Position Summary Information

Classification Title	Administrative Support Specialist (Lead in Acad Dept or Admin with Budget Function)
Working Title	Lead Administrative Assistant
Location	Boone, NC
Job Category	6
Position Number	022211
Not Eligible for Visa Sponsorship	VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department	Communication - 265100
Minimum Qualifications	Graduation from high school and one year of related office experience; or an equivalent combination of education and experience. Diplomas or degrees must be received from appropriately accredited institutions.
License/Certification Required
Essential Job Functions	The Lead Administrative Assistant serves as office manager and lead administrative support to the chair and assistant chairs within the Department of Communication. Responsibilities include but are not limited to the following essential departmental functions: Overseeing office staff, timesheets, dean's recommendations, faculty and staff hiring, and personnel records, maintaining faculty annual reviews and merit calculations records, budgets, purchasing, and departmental accounts. Lead administrative communication with faculty, college, university partners, WASU, AppTV, the Appalachian, the Peel, and Second Story Media. Work ranges from creating and implementing workflows across faculty, staff, student, and administrative functions to serving the chair through problem-solving near and long-term issues and to exercising independent decision-making and judgment in support of the chair and assistant chairs.
Knowledge, Skills, & Abilities Required for this Position	Knowledge of budgeting processes High-level skills in managing numerical data in related software, including Microsoft Excel Expert proficiency in Google Apps Demonstrated ability to understand and carry out complex policies related to purchasing, budgeting, hiring, and personnel matters Ability to manage essential departmental functions in the absence of the chair and assistant chairs and exercise independent judgment Must be able to maintain confidentiality Excellent communication skills, orally and in writing Demonstrated professionalism in departmental representation Ability to work independently on complex financial processes Capacity to work well within a team
Preferred Qualifications	Bachelor's degree or equivalent education and experience Two to five years of experience with higher education financial software and processes
Type of Position	Permanent Full-Time
Staff/Non-Faculty	Staff/Non-Faculty
Appointment Type	1.0
Work Schedule/Hours	Monday - Friday, 8:00am-5:00pm
Number of Hours Per Week	40
Number of Months Per Year	12
Mandatory Staff	No
Physical Demands of Position	To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Overall Competency Level	Advanced
Salary Grade Equivalency	GN08
Salary Range
Anticipated Hiring Range	$43,542 - $46,643
Required Functional Competencies to Successfully Perform Job Duties.	Budgeting: Oversees the departmental budgets including operating, E&T, student media, debate team, and foundation accounts Analyzes budget situation and oversees shadow budget spreadsheets. Advises chair on budget use and distribution in accounts. Oversees all purchasing. Advises faculty and staff on purchasing and reimbursement procedures. Interprets and applies all procedures related to special funds accounting and faculty grants. Work Coordination: Oversees annual calendar for all departmental functions including all faculty meetings, APT meetings advisory committee, annual reviews, all personnel matters, and any other essential departmental and university functions. Leads facility management, renovation, and office-planning for the chair. Completes payroll for office and students. Provides support, training, guidance, to administrative support associate and work study students. Delegates responsibilities as appropriate in consultation with the chair. Knowledge-Program: Understands all procedures related to chair decision-making concerning budget actuals and projections, travel, reimbursement, promotion and tenure, personnel, and course scheduling. Keeps chair current on all related procedural and policy matters. Provides orientation and onboarding concerning departmental administrative procedures for new faculty and staff. Uses program knowledge to interface with other offices and units on campus. Represents chair on select departmental and college work groups and committees.

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date	05/08/2025
Closing Date	05/26/2025
Competency Level Statement	Management will only consider applicants who meet the required competencies.
Special Instructions to Applicants	For a complete application, please apply and submit all below-required documents electronically through Appalachian State University's Job Board: Cover Letter Resume List of three professional references with contact information
Search Chair Name	Shanshan Lou
Search Chair Email	lous@appstate.edu
Applicant Pool Preference	External (Post on the Web)

Departmental Information

Quick Link	https://appstate.peopleadmin.com/postings/50848
Posting Number	201502879P