Administrative Specialist IV, Economic Development

JOB SUMMARY

Why WeHo

The City of West Hollywood is like no other city in the world. Located in the heart of metropolitan Los Angeles and only 1.9 square miles, the City of West Hollywood was incorporated in 1984 by a unique collaboration of people, including lesbian, gay, bisexual, and transgender activists, seniors, and advocates for affordable housing. West Hollywood is an international tourism destination with a diverse population and is also the location of many entertainment, design, technology, and hospitality-based businesses. The City is a robust economic and cultural center instilled with idealism, creativity, and innovation. A spirit of community activism and civic pride thrives in West Hollywood for many of its approximately 36,500 residents. The City of West Hollywood has a strong progressive voice, is a leader among communities, and is filled with a rich history. The City prides itself on strong core values: Respect and Support for People; Responsiveness to the Public; Idealism, Creativity, and Innovation; Quality of Residential Life; Promotion of Economic Development; Public Safety; and Responsibility for the Environment – as well as being proactive in responding to the needs of its diverse community.

How We Serve

The City of West Hollywood’s Economic Development Department includes the Arts Division and the Business Development Division. Through the Economic Development Department, the City works to support a creative economy that attracts and retains thriving businesses, to program a diverse portfolio of leading-edge arts and culture programs that engage and enrich the lives of residents and visitors all while maintaining access to free public transportation within West Hollywood.

What You'll Contribute

The City of West Hollywood is seeking a dynamic and innovative Administrative Specialist IV to join our Economic Development Department. The Administrative Specialist IV serves as lead staff member and performs a variety of complex administrative functions in support of an executive level position or department director, including: managing the administrative and clerical aspects of various programs; assigning cases to staff and coordinating schedules; composing correspondence; developing various, complex reports by researching and gathering information/statistics; coordinating and attending meetings and taking minutes; maintaining personnel files and processing related paperwork; tracking budget expenditures and assisting in the preparation of the budget; processing various financial documents; issuing permits; ordering supplies; and preparing payroll/entering information.

The ideal candidate will have:

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software.
• The ability to handle sensitive information with confidentiality.
• Knowledge of local government processes, community engagement, and event planning.

Important Dates/Tentative Schedule

 If a sufficient number of qualified applications are received:

• First round of virtual interviews will be held tentatively on Thursday, June 5, 2025. 
• Round two, in-person finalist interviews will be held tentatively on Thursday, June 12, 2025.

Selected candidates will be notified once the dates are finalized. It is recommended that you plan your calendar accordingly.

Reports to: Director of Economic Development

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

• High school diploma or GED; Associate’s degree in related field is preferred; and,
• Four to five years of progressively responsible related experience; (para legal experience – depending on assignment); or,
• Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.