Event Coordinator

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off, company vehicle

United States, North Carolina, Raleigh

May 07, 2025

Job Posting Information

Posting Number	PG194575SP
Internal Recruitment	No
Working Title	Event Coordinator
Anticipated Hiring Range	$48,000 - $50,500
Work Schedule	40 hours per week; work hours may vary based on business needs; work schedule may include nights, weekends and holidays. May be required to work some overtime.
Job Location	Raleigh, NC
Department	NC State Dining
About the Department	Campus Enterprises is NC State University's division of retail and hospitality organizations - NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success. NC State Dining provides campus wide food services to students, staff, and faculty on the North Carolina State University Campus. NC State Dining operates 11 cafes, 3 food courts and 6 dining halls, 3 markets, 2 restaurants, vending, a nutritional counseling service, and a catering department. The department employs approximately 1000 temporary and student employees and approximately 190 permanent EHRA and SHRA employees. As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
Essential Job Duties	In this position you will serve as a catering event coordinator for Rave! Catering. Responsible for coordinating a variety of catered events for campus and ensuring that each event is set up and runs smoothly. Duties include, but are not limited to, Organize all staff, equipment and logistics of events, as well as, the pre-event logistics that include entering data information into the EventMaster software system. It is critical to ensure everything that is needed for a particular event is on hand or is ordered in a timely manner to make each occasion successful. Professional and friendly customer service is critical for the success of this role and in representing RAVE! catering for the University. Supervise the events and follow-up with clients. This position must understand the catering menu and be knowledgeable about menu selections based on the event and setting. It is an expectation for this role to initiate creative ideas for event set up, presentation, and flow. Manage and run events that vary from small break services to large plated meals. These events may have no staff to assist or you may be overseeing and supervising many to ensure the success of the event.
Other Responsibilities	Model the Division's mission and values, and foster a positive, cohesive workplace and congeniality among co-workers. Understand the goals and culture of the organization, and understand how employees' work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture. Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols, including Rave! Catering dress code. Due to operational needs of the NC State Dining department, an employee may be assigned to work in any NC State Dining department including, but not limited to special events. Perform other duties as assigned to ensure NC State Dining business needs are met.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Able to work in a fast-paced environment. Strong written and verbal communication skills to effectively communicate with customers, peers and supervisors; and professionally communicate with multiple levels of employees within the University. Must follow written and verbal instructions. Provide outstanding customer service, including the ability to remain professional and respectful under pressure when dealing with difficult situations, to team and customers. Demonstrated excellent organization skills. Accurate data entry and timely completion of data entry. Excellence in completing all tasks and performance goals. Must be able to professionally collaborate with colleagues, and be part of a team environment. Requires bending, twisting, pulling and pushing. Must be able to lift 30 pounds above head and up to 60 pounds on rare occasions, with or without reasonable accommodation.
Preferred Qualifications	Previous catering sales experience in a restaurant, hotel or conference center, or catering organization. This position is responsible for initial contact with customers and must have expert knowledge of Rave! Catering. Proficient in the use of computers and have the ability to learn new software programs.
Required License or Certification	Valid Driver's License required. State vehicle furnished to drive to events or other Campus Enterprises locations. ServSafe certification or the ability to obtain within 90 days of employment. Certification must be maintained as a condition of employment.
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	05/07/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	05/14/2025
Notice to Applicants
Special Instructions	Please make sure that the work history listed on your application is identical to the work history listed on your resume and any work experience described in the supplemental questions is listed in the work history.

Position Details

Position Number	00110889
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Mandatory - Medical Emergencies
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	471501 - Dining and Catering Operations
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.