New

Business Assistant I

Rutgers University

United States, New Jersey, New Brunswick

Apr 30, 2025

Position Details

Position Information

Recruitment/Posting Title	Business Assistant I
Job Category	URA-AFT Administrative
Department	SC&I - Dean's Office
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. The School of Communication and Information (SC&I) on the Rutgers-New Brunswick campus houses a dynamic community of scholars who conduct engaged research and teach in the areas of communication, information science, media studies, information technology, journalism, librarianship, organizational and health communication, public relations, and other professional practice areas. SC&I has about 2,500 enrolled students and teaches thousands of other Rutgers students in our five undergraduate programs, two master's degrees, interdisciplinary doctoral program, and non-degree continuing education programs. We value our culture of collegiality and work hard to support the success of our full- and part-time faculty, staff, and students. For more about the school and its activities, see: http://comminfo.rutgers.edu.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Assistant I for the School of Communication and Information (SC&I) - Dean's Office. Under the supervision of the Business Manager, the Business Assistant I provides a full range of administrative support for the Business Office. Among the key duties of this position are the following: Coordinates financial and administrative activities to support unit goals, maintain data to ensure accurate records, and process transactions. Maintains financial spreadsheets and reports, which include inputting daily transactions, adjustments, payroll amounts, time and labor, preparing documents, purchasing, cash transmittals, expense reports, and journal entries. Serves as an administrator of human resources transaction processing, including pre-employment screening, hiring, and data entry in HCM. Assists the business office management team with audits and reviews to ensure records follow established procedures, university regulations, and governing agreements.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary	$57,356.00 - $85,388.00
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A Bachelor's degree in accounting, finance, business administration, or a related field or an equivalent combination of education and/or experience demonstrating knowledge and understanding of business office practices. Two years of relevant experience in financial administration, business operations, or program coordination.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Computer fluency, especially familiarity with spreadsheet and database software. A high level of organizational skills, excellent communication skills, and strong customer service orientation.
Preferred Qualifications	Knowledge of higher education practices. Familiarity with some online procurement and human resources systems, expense reporting systems, and other software and systems commonly used in higher education.
Equipment Utilized	This position works regularly with the following tools and systems: - Desktop and laptop computers - Word processing, database, and spreadsheet applications - University web applications - School web applications - Office machines such as copiers, faxes, and printers
Physical Demands and Work Environment	In participating in event management and office organization, this position will be required to lift boxes (up to 25 pounds) and move mobile furniture such as tables on wheels or folding chairs.
Special Conditions

Posting Details

Posting Number	25ST0884
Posting Open Date	04/30/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement