Business Manager

Under the direction of the Senior Business Manager for the Neuroscience Institute (NSI), this position is responsible for coordinating and managing a variety of business and financial operations in the Department of Psychiatry and the Behavioral Health Workforce Center (BHWC). This position will perform professional accounting principles and practices that assist in the maintenance of accounts and accounting records for the Department of Psychiatry and the BHWC. This position will also offer support for general office functions.

FINANCIAL MANAGEMENT 90%
*Compiles and reconciles financial statements; reviews fiscal/operational policies mandated by the University and determines financial and operational impact of implementation.
*Examines a variety of accounting documents to verify conformance to pertinent policies, procedures, and accounting standards.
*Compiles and assembles reports and statements requiring interpretation and routine analysis of accounting records.
*Audits and approves all invoice vouchers and internal billings for compliance with University and contract guidelines and fund availability.
*Maintains and monitors University P-card System as it relates to purchases made within the Department of Psychiatry and the BHWC by self, staff and/or faculty.
*Assists in the maintenance of fiscal filing system for all account transactions, financial reports, correspondence, budget materials, and manual of university policies and procedures related to the fiscal area.
*Assists in budgetary planning and working documents for the BHWC. This includes preparation and management of revenue and expenditures which involved the management of many sources of funding. Funding sources include, but not limited to, state appropriations, affiliated hospital contracts, and state and federal government/agency grants.
*Assist with the development of detailed grants budgets and external agency contracts for the BHWC. Analyze budget balances and make advise to adjust when necessary. Assist in the development and submission of grant proposals. Reviews contract terms related to budget and payment terms prior to submittal to Associate Dean for Research and Faculty Affairs (ADRFA).
*Serve as primary liaison to SIU internal departments and principal investigators to facilitate grants for the BHWC.
*Assists the Business Manager for NSI in the preparation of both SIU Healthcare and SIU School of Medicine budgets for the Department of Psychiatry. Reviews with the Department Administrator and Department Chair prior to submission making edits as necessary.
*Communicates at the direction of the Business Manager for NSI or the Department Administrator with outside entities interested in contracting with SIU School of Medicine.
*Submits contract or purchasing request forms, edits contract drafts, and forwards for signatures prior to execution.
*Manage the purchasing process, with responsibility for overseeing requisitioning and bidding. Provide recommendations in the acquisition of administrative equipment for the BHWC.
*Maintains and monitors contractual billing and payment recording.
*Submits forms to Grants Accounting for initiation of budget purpose or other changes to grant budget.
*Manages and monitors grant study, contract payments or intergovernmental agreement payments in accordance with contract terms.
*Assembles, organizes, prepares, analyzes, and reports administrative data as requested by the Business Manager for NSI or the Department Administrator.
*Leads and reconciles fixed assets inventory annually.
*Participates in the Department's "Psych Facilities" group; aiding as needed regarding requests related to on site issues.
*Provides backup for staff and faculty payroll for Psychiatry and Neurology as needed.
*Performs other related duties as assigned.

OTHER 10%
*Prepares personnel documents including Assignment Costings, Personnel/Budget request, Change of Assignment forms, etc.
*Codes and enters data where knowledge of a complex coding system is required.
*Collects, enters, compiles and organizes information for recurring reports.
*Completes surplus for department furnishings.

1. Bachelor's degree in accountancy, business administration, management, or a closely related field. OR
2. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience. OR
3. A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
   • 30 semester hours equals one (1) year (12 months)
   • 60 semester hours or an Associate's Degree equals eighteen months (18 months)
   • 90 semester hours equals two (2) years (24 months)

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

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"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.