Program Support Specialist

Rutgers University

United States, New Jersey, Newark

Apr 22, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Support Specialist
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	NJMS-Graduate Medical Education
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, the State University of New Jersey, is seeking a Program Support Specialist for the Graduate Medical Education with New Jersey Medical School. The Program Support Specialist will report to the Program Administrator in ensuring compliance with Accreditation Council, institution, and program requirements. This position requires a comprehensive and detailed understanding of GME policies and procedures. Among the key duties of the position are the following: Reviews and processes all reimbursement requests (fingerprinting, USMLE transcripts, extra on call, backup pay, etc.), forwards them for signature approval by the Associate Dean for Graduate Medical Education and NJMS Finance, and submits them for payment to Accounts Payable. Coordinates the registration of permits for all medical housestaff with the New Jersey State Board of Medical Examiners in accordance with NJ State statures and RBHS policies. Coordinates the rotator housestaff onboarding process. Coordinates the housestaff training verification process. Obtains verification of professional school graduation and appropriately enters data into personnel files. Maintains database and binder of active Program Letters of Agreement as required by the ACGME.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Exempt
Grade	22S
Position Salary	63,191
Annual Minimum Salary	60543.00
Annual Mid Range Salary	72444.00
Annual Maximum Salary	85865.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in Business Administration, Health Administration or a related discipline, plus three (3) years of related experience in a business office, government agency, university setting is required. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Experience using Microsoft Word, PowerPoint, Access and Excel. Experience using New Innovations (Residency Management Software Program) is a plus. Experience communicating with internal/external clients.
Preferred Qualifications	Experience in Graduate Medical Education is preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST0869
Posting Open Date	04/22/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement